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Department of Regional Health Research

Glossary of terms for external funds

Some foundations, such as the Novo Nordisk Foundation, cover administrative costs as a percentage of the total grant. Administration fees are intended to cover some of the department’s fixed administrative salary costs.

Some foundations allow you to apply for a bench fee, which is an amount to cover research-related costs, such as shared laboratory and workshop costs; water, electricity and gas; equipment maintenance; service contracts; and IT and technical support.

Bench fees do not include costs for e.g. rent and administrative support, i.e. no overheads are included in the bench fee.

SDU’s bench fee policy sets a maximum of DKK 103,844 per FTE working on the project.

Bench fees are entered as costs of the project that cannot otherwise be applied for in the grant. The application budget must specify which costs are covered by the bench fee.

Some foundations require co-financing and others do not. Co-financing is hours and funds that the University allots to the project. Co-financing is either in kind (the value of hours from e.g. academic staff) or in cash. 
Overheads are generated on external projects and cover indirect costs associated with completing a project. This includes rent, heating, electricity, office supplies, administration, etc. Some funds do not allow overheads, whereas others allow up to 44% or more. Overheads are calculated as a percentage of the project’s direct costs (e.g. salary, tuition fees, travel costs and publishing). The percentage varies from foundation to foundation and also depends on which institution will administer the grant. 
The department must pay a project fee on all external grants to the Rector. The fee amounts to 10% of the total grant, regardless of whether the foundation provides the overhead to pay this.

Awarded by the foundation as part of the grant for a research project when external research funding is applied for from the private foundations that have joined the agreement.

The project supplement helps cover the derived project costs for the University and replaces overheads, administration fees and bench fees. If a project supplement is to be utilised in connection with the research grant, the foundation will indicate this in the call.

In the call, the foundation will state the maximum total application amount per project, including direct costs and project supplements. This means that applicants should be aware that the size of the total project supplement affects the amount that can be included in the budget as direct costs.

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Last Updated 24.09.2025