Booking Procedure for Visitors
If visitors require assistance with their travel arrangements to SDU, such as booking flights, trains, and accommodation, please contact your group coordinator. Ensure that travel expenses are approved in advance.
- Identity Card: For extended stays, guests may request an identity card for door access outside opening hours.
- Office Space: While not guaranteed, inquire about available office space.
- Provide detailed information about travel preferences, including dates, cities, times, etc.
- After booking, DBM will receive an invoice, and the group coordinator will email the financial team.
Accommodation Booking
For accommodation, the group coordinator must provide the following information to bolig@sdu.dk:
- Full name of the guest
- Guest's email address
- Arrival and departure date and time
- EAN number: 5798000423268 (if the department pays)
- Approval from the group leader, project holder, or Professor & Head of the department Dannie Kjeldgaard if necessary
- Specify the analysis number or project number for payment.
Flight Booking
To book flights, the group coordinator must provide the following information to CWT:
- Full name of the guest as in their passport
- Guest's email address
- Passport number
- Gender (male or female)
- Mobile number of the guest
- Arrival and departure date and time
- Luggage details: checked or hand luggage
- EAN number: 5798000423268
- Approval from the group leader, project holder, or Professor & Head of the department Dannie Kjeldgaard if necessary
- Specify the group, analysis number or project number for payment.
Train Booking
For train bookings, the group coordinator must provide the following information to DSB:
- Full name of the guest
- Guest's email address
- Passport number
- Arrival and departure date and time
- EAN number: 5798000423268 (if the department pays)
- Approval from the group leader, project holder, or Professor & Head of the department Dannie Kjeldgaard if necessary
- Specify the group, analysis number or project number for payment.
Guests may use taxis to and from campus.
Procedure for Visitors Booking Themselves
If visitors arrange their own travel, they may seek reimbursement if approved in advance.
- Contact your group coordinator for an identity card and office space.
- Always aim for the cheapest flight tickets and hotel within a reasonable price range.
- Complete the travel reimbursement form and attach booking confirmations and receipts.
- Email the form to the financial team with approval from the group leader, project holder, or Professor & Head of the department Dannie Kjeldgaard if necessary.
- Specify the group, analysis number or project number for payment.
Useful Links
For any queries, please contact the financial team for assistance.