Financial Service for Researchers
We offer our researches comprehensive financial services in collaboration with local research support at faculties and FSØ. Get help for budget approval, post-award services, and a range of forms and templates to support your research.
Budget Approval Process for Health (SUND)
When you are ready to apply for funding the first step is to get your project approved by the university. The way to achieve that is by sending your project budget sheet for approval. The budget must be approved by the head of your department before it can be submitted to an funding application.
1. Read carefully the call’s budget criteria
Agree with the head of your department on how the 10% project fee will be covered in case the foundation does not support overhead.
The video tutorial and FAQ below are resources to help you get your budget approved.
2. SDU Budget Sheet
SDU Budgetark (SDU Budget Sheet) contains all the standard salary costs for most positions at the university. It also correctly calculates holiday compensation and annual salary increases.
3. Learn how the SDU Budget Sheet works
This video tutorial guides you through the following topics in the budget sheet completion.
- How to activate the Excel Budget sheet
- Adding overhead to the budget
- Adding Postdoc salary
- Adding PhD salary
- Adding running costs
4. Complete Budget & Get help
When completing the budget sheet for your funding applications you have the possibility to ask for help from your department or institute’s administration.
ForskerService-Økonomi (FSØ) provides resources for researchers to help them with the budgeting process:
5. Notify your department
All materials related to your budget application process should be sent to your department’s administration.
FAQ for Budget Support Health
Please discuss the application and your proposed budget with the head of your department.
Due to security-issues, it is not allowed to run macros on SDU computers. You can, however, put the SDUbudgetsheet in a trusted folder and run it from there. You can find a step-by-step manual on how to setup a trusted folder here. Another option is to fill out the budgetsheet on a personal computer.
We have listed the most often used below. If the number you are seeking is not on the list, you can find more here.
CVR-number - 29283958
PIC-number - 999904616
VAT-number - DK29283958
P-number (Campusvej) - 1003403113
EIN-number - 98-1058147
Bank account:
Reg - 4366
Account - 3574428645IBAN - DK8130003574428645
SWIFT - DABADKKK
EAN-numbers
First you need to save the budget to your computer. Then you need to activate the sheet from “File” – “Enable Content”. Depending on your computer’s safety settings, the budget file sometimes also needs to be saved to the C-drive, closed and opened again, before you can see the Security Warning and activate the budget sheet with the “Enable Content” option.
A newly qualified PhD student starts on level 4-1. For each subsequent year of relevant professional experience, the PhD student can start on a later salary level (from 4-1 to 4-2 to 5 to 6 and directly to 8). If the PhD student is a 4+4, Choose “Ph.d.” under Position and “4+4 ordning” under Type.
If the PhD candidate’s level of experience is unknown to you at the time of your application, it is recommended that you choose the salary category “Ph.d”, which represents the highest PhD salary level. By choosing the “Ph.d.” category, you make sure to apply for enough salary, no matter how much experience the PhD candidate will have, when starting the PhD work.
If the PhD candidate’s level of experience is unknown to you at the time of your application, it is recommended that you choose the salary category “Ph.d”, which represents the highest PhD salary level. By choosing the “Ph.d.” category, you make sure to apply for enough salary, no matter how much experience the PhD candidate will have, when starting the PhD work.
If the postdoc is hired directly after obtaining the PhD degree, you choose “Post.doc. nyuddannet”, otherwise you choose “Post.doc.”
The correct salary for an A-TAP is “Fuldmægtig (cand.) (AC)”.
You must include holiday allowance when the salaried person is to be externally funded by the applied project.
And you must include holiday allowance on applied salaries to permanent staff (for instance if one applies a percentage of a salary to an associate professor, to be covered by the project), unless it is explicitly stated in the call that holiday allowance on applied salary to permanent staff is not supported.
But you must not include holiday allowance on co-financed salary.
And you must include holiday allowance on applied salaries to permanent staff (for instance if one applies a percentage of a salary to an associate professor, to be covered by the project), unless it is explicitly stated in the call that holiday allowance on applied salary to permanent staff is not supported.
But you must not include holiday allowance on co-financed salary.
The last year’s salary includes holiday allowance (13,5% of the last 18 months, included in the last months' salary).
Please send an e-mail to Annette Schøn Hansen at FSØ: asha@sdu.dk and explain the problem you encounter.
The white cells in the are locked in data entering sheets, so it is not possible to type in these cells. In the data entering sheets, the dark green cells are mandatory to fill in, the light green cells are optional, while the white cells are locked.
One must not make changes to the budget directly in the generated “Budgetark”. Changes to data in the generated budget must be entered by first clicking on “StartArk” and thereafter clicking on one the four data entering sheets available from StartArk.
Changes made directly in “Budgetark” will be disregarded, if the budget is generated again.
“Taximeter” refers to “PhD tuition fee” or “Annual education rate”, and one must always include this fee for every PhD student in the budget.
Normally the PhD tuition fee for NAT, TEK and SUND is 80.000 DKK per PhD salary year (3 x 80.000 DKK per PhD student).
Normally the PhD tuition fee for SAMF and HUM is 50.000 DKK per PhD salary year (3 x 50.000 DKK per PhD student).
However, sometimes (although rarely) the supported tuition fee may be higher. -- Please check the call’s budget criteria.
Normally the PhD tuition fee for NAT, TEK and SUND is 80.000 DKK per PhD salary year (3 x 80.000 DKK per PhD student).
Normally the PhD tuition fee for SAMF and HUM is 50.000 DKK per PhD salary year (3 x 50.000 DKK per PhD student).
However, sometimes (although rarely) the supported tuition fee may be higher. -- Please check the call’s budget criteria.