SDU Odense
Technical Services provides support for exams held at SDU Odense, including room booking, setting up for oral exams and booking invigilators (exam supervisors).
On this page, you can read more about:
- How to book rooms and invigilators for exams.
- What to do when cancelling rooms and invigilators.
Rooms and invigilators are booked via Teams, TS – Exam organisers.
To gain access, please contact eksamensvagt@sdu.dk. We will set you up so you can access your orders.
In the Teams site, there are folders named with months, which contain order forms for each faculty. Each exam organiser has a tab in the order form.
For exams in January, February, June and August, simply fill in the order form. Deadlines can be found further down the page.
Outside these exam months, i.e. from March to May and September to December, the order must be entered in the form and then an email must be sent to ekamsensvagt@sdu.dk to provide notification of the booking. Here the deadline is ongoing, 4 weeks before the exam.
Click here for an overview of rooms, which indicates the seating capacity for teaching and written examinations. The overview covers Campusvej and the Clinical Building (OUH).
Booking deadlines are as follows:
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Winter exams (January and February) |
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Ordinary exam - JANUARY |
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- Written examination |
1 November |
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-Oral examination |
15 November (preferably earlier, particularly for oral exams that require a large number of rooms, preparation rooms or special equipment. We can then take that into account in our planning). |
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Re-examination - FEBRUARY |
As soon as possible, no later than 10 January |
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Summer exams (June and August) |
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Ordinary exam - JUNE |
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- Written examination |
1 April |
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- Oral examination |
15 April (preferably earlier, particularly for oral exams that require a large number of rooms, preparation rooms or special equipment. We can then take that into account in our planning). |
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Re-examintion - AUGUST |
As soon as possible, no later than 15 June |
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Exams in other months |
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No later than 4 weeks before the exam |
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Orders received after the deadline will be processed after punctual orders have been finalised.
Feedback
For exams in January and June, the units will receive notification from Technical Services about the allocation of rooms by mid-May and mid-December.For re-examinations in February and August, as well as exams in other months, the units will be notified immediately after Technical Services has allocated rooms.
Setting the table for an oral exam
When organising an oral exam, the room is set up as follows:
- Examination room: Paper, pens, green tablecloth, jug and cups.
- Preparation room: Paper and pens.
Cancellation of rooms and invigilators must be made no later than 4 working days before the exam and reported to eksamensvagt@sdu.dk. Remember to cancel IT support for written exams as well.
Rooms and invigilators can be booked if a student who does not attend SDU wishes to take an exam on campus. A fee will be charged to cover the costs incurred by SDU in this connection.
Invigilators can be booked for tasks other than exams such as uniTEST, counting tasks, etc. See more under security guard/guard service.
If you have questions about exam support at SDU Odense, please contact eksamensvagt@sdu.dk
SDU Esbjerg/Kolding/Slagelse/Sønderborg
Student Services supports the organisation of exams held in Esbjerg, Kolding, Slagelse and Sønderborg in collaboration with Technical Services. Student Services handles or assists in the recruitment of new invigilators, handles the allocation and booking of invigilators and rooms, while Technical Services takes care of the set-up for oral exams. The central Technical Services department is responsible for paying the invigilators.
Monday to Thursday 8:30 a.m. – 3 p.m., Friday 8:30 a.m. - 2 p.m.
Tuesday and Wednesday before Easter, throughout July, week 42 and between Christmas and New Year: By phone 10 a.m. - 12 p.m.
Due to reduced staffing during these holiday periods, there may also be longer response times by e-mail.
Phone: +45 6550 1103
Mail: studieservice-es@sdu.dk
For physical inquiries: You find Student Services Esbjerg on the main floor along the glass hall by the library.
Monday to Friday, 10 a.m. – 2 p.m.
Tuesday and Wednesday before Easter, throughout July, week 42 and between Christmas and New Year: By phone 10 a.m. - 12 p.m.
Due to reduced staffing during these holiday periods, there may also be longer response times by e-mail.
Phone: +45 6550 1101
Mail: studieservice-ko@sdu.dk
For physical inquiries: You find Student Services Kolding on the 2nd floor(find the stairs behind the auditorium at the entrance C).
Send us an e-mail to studieservice-sl@sdu.dk
Tuesday and Wednesday before Easter, throughout July, week 42 and between Christmas and New Year: By phone 10 a.m. - 12 p.m.
Due to reduced staffing during these holiday periods, there may also be longer response times by e-mail.
Call us on +45 6550 1114:
Monday, Tuesday, Thursday and Friday between 10 a.m. and 2 p.m.
Show up on campus:
Monday, Tuesday, Thursday and Friday between 10 a.m. and 2 p.m.
Upon request:
Contact us, if you want to be called or arrange a meeting, which can take place both physically or digitally, on all weekdays (including Wednesdays) within normal working hours.
Monday to Friday: 8.00 – 14.00 o'clock
Throughout July: 10.00 - 14.00 o'clock
Due to reduced staff during the holiday period, there may also be longer response times by e-mail.
Phone: +45 6550 1102
Mail: sdu-soenderborg@sdu.dk
For physical inquiries: Student Services Sønderborg is located on the first floor in building C.