Skip to main content
DIAS Affiliate Portal

Search

Menu

DIAS Affiliate Portal

Administrative event support

Event support policy

The DIAS Secretariat offers administrative support for events held in the DIAS building, especially those aligned with DIAS activities.

To ensure smooth coordination, please notify the Secretariat of your event date as early as possible and share relevant details 7–8 weeks in advance.

Point of contact

All communication should be sent to the Secretariat's shared mailbox.

Support for events related to the DIAS pillars

 For events related to the DIAS pillars (e.g. Wicked Problems, Blue Sky Mentoring, Society of Fellows, Engagement) the Secretariat is prepared to assist you with:

  • Please inform us of the anticipated number of participants, technical needs, and the date of your event,so we can select the appropriate meeting room in the DIAS building.
  • Please provide a list of participants, including their email addresses
  • Please provide a participant list including titles and dietary needs. For larger groups, submit orders threeweeks ahead of the event to DIAS Secretariat.

  • For guests from abroad, please provide their email address, full name as stated in their passport, andtheir phone number. Guests residing in Denmark should use SDU’s zExpense system for reimbursement. The Secretariat provides guidance regarding zExpense use.

  • Technical support depends on the Secretariat's capacity. We advise contacting  IT Service Desk for technical matters:
    Email: servicedesk@sdu.dk
    Phone: +4565502990

  • Examples of promotion include SDU’s online event calendar, posters/flyers, social media posts,  and/or news items for the DIAS website. 

    Please provide a high-resolution picture, a short abstract, and a bio of the speaker, if relevant.  This information should be sent to the DIAS Secretariat well in advance (minimum 7-8 weeks recommended) recommended). Further/other needs regarding promotion will be defined on a case-by-case basis. 

Support for other events in the DIAS building

Subject to Director’s approval and Secretariat availability: 

  • Arranging coffee and meal orders
  • Room booking guidance
  • Event listing in SDU’s online event calendar

Contact the Secretariat