New unified study administration to take effect on 1 Januar

From the New Year, many study administrative staff members at faculties and departments will have a new manager and a new organisational location. This is part of a reorganisation in which SDU brings together tasks, competences and collaboration interfaces in a common structure.

The transformation includes the entire study administration of the University – in the Central Administration, in the faculties and in the departments. The division of work is adjusted and tasks are consolidated, which makes processes more coordinated and the framework clearer for employees across SDU.

Common direction – different reality

The reorganisation is a common effort but it will be experienced differently across the organisation. Faculties and departments will have new interfaces and task locations will be adjusted as the new structure falls into place. For employees, this means new relationships, new routines and, in some cases, new professional environments. This means that the first months of 2026 will be characterised by transition.

Milestones in the project

During the past months, it has been decided which employees are to change their organisational location. Furthermore, new team leaders have been appointed at SDU Planning, which will manage the planning of teaching and exams as well as the administration of exams.

– The transition is not about dissatisfaction with the employees’ efforts. It is about pooling our resources and competences across SDU to create a better overview of processes and a more flexible and efficient task solution, says Director Thomas Buchvald Vind.

Phased implementation

To ensure stable operations, the organisational relocation and the system relocation are separated. The organisational move will be carried out first, whereas the system move is set to follow later.

– Most things will remain the same on 1 January. We are implementing the organisational change during a period dominated by exam activities, which are very time-consuming and necessitate safe and stable operations. The need for such caution is illustrated by the fact that at SAMF alone, 10,000 exams are conducted in January. Therefore, the change will be effected in stages, explains Thomas Buchvald Vind.

Stronger communities and better processes

The physical gathering of employees in SDU Education is an important part of the transition. This will enable processes to be reviewed and planned more efficiently, for instance, in relation to teaching and exam planning.

– The move provides an opportunity to strengthen both professional and social communities. When employees are part of larger work communities, our task solution becomes more resilient.

Thank you to employees and managers

– I am pleased with how the initiative has been received, and I am particularly pleased with the great commitment managers and employees have shown in helping to prepare the new organisation. This provides a good starting point for the transition phase, emphasises Thomas Buchvald Vind.

You can follow the ongoing work on the reorganisation of the study administration on SDUnet.