Other suppliers

For some events, it may be relevant to obtain catering from other suppliers.

External suppliers

If you would like to arrange catering at SDU through an external supplier, please consider the following:

• Requirements for supplier: If you wish to use an external supplier for catering at an SDU event, the supplier must be able to submit an electronic invoice.
• Logistics: Where and how is the catering delivered? Who is responsible for setting up, clearing up and washing up? When using external suppliers, you often have to handle several of these tasks yourself, so factor this in when planning staffing.
• Finances: Some people choose external suppliers because of lower prices, but remember to consider that service and other elements are typically not included and may therefore incur additional costs. Any costs for additional staffing must also be included in your budget.
• Assortment: External suppliers may offer a different range of options and the possibility of combining individual elements in other ways. Choose the solution that best suits your purpose, target group and budget.

Dining at restaurants

If you are dining at a restaurant as part of a meeting or conference, you are free to choose any venue, provided that it can submit an electronic invoice and you stay within SDU’s spending limit. 

Read more about the rules for dining at restaurants

Here, you can also read about restaurants in the campus cities that offer an ‘SDU rate’, which is highly recommended.

Catering at external locations

If your event is not held at SDU, the venue will often be able to assist with catering. Please note that in such cases, only 25% of the VAT on catering is deductible, which will affect your budget!

Read more about holding events at external locations in the handbook