Stands

If you are planning an event where you want to use stands, such as career fairs, student start fairs, supplier exhibitions and the like, there are a number of practical and safety issues that you, as the organiser, must take into account:

• Timetable: Make sure to make a clear plan for when the stand setup should be ready. You must also inform exhibitors when they can access their stand so they know when they can set up their equipment and get their stand ready.
• Location and flow: Consider how the setup should look to ensure the desired flow for the event. Remember to coordinate options and requests with Technical Services. 
• Signage: Consider whether any signage or overview is needed for those who will be visiting the stands.
• Rules for stands: There are a number of rules that you, as an organiser, must be aware of and ensure that your exhibitors are informed about and comply with.
  Read the rules for stands (pdf)
• Sustainability: Consider whether any of the materials can be reused, such as roll-up banners or posters produced for the event.

Stand spaces

At SDU, you can book individual stand spaces in the period leading up to or in connection with your event.

• Objective: This will allow you to be physically present on campus and, for example, find volunteers for your event or distribute relevant information about it. Stands are a great way to raise awareness, network and engage directly with the university community. 
• Where: SDU offers stand spaces at selected locations on its campuses, where you can set up a small stand with, for example, roll-up banners, flyers, giveaways or activities. 
• Rules: There are a number of rules that you, as the organiser, must pay attention to.
  Read the rules for stands (pdf)
• Booking: Read more about booking stand spaces in the section on venue booking here.