Fire regulations and escape routes

When setting up furnishings, the general regulations regarding fire lanes and escape routes must always be observed:

• Escape routes must not be obstructed by furnishings, roll-up banners, people or similar items. The required width of escape routes depends on the area and the furnishings.
• Distance between stands or posters. The minimum distance depends on the area and the intended setup.
• Furnishings and stages must be placed at least 1 metre from the wall
• Equipment for stands that require power (other than for computer(s)/TV set(s)) must be approved by Technical Services
• Roll-up banners and other printed materials must be printed on fire-retardant material with at least the following fire certification: NEN EN 71-2 / NTA-8007 / B1. You can help ensure this by ordering your printed materials through the Graphic Center.
• No covering of windows and doors. No popcorn machines or fog machines indoors – or similar equipment that may trigger alarms/sensors
• No tents or the like indoors (including inflatable ones)
• No candles; however, LED lights and battery-powered fairy lights are OK
• No hanging decorations (such as paper, flags or balloons).

When using functional areas, the following rules must also be observed:

• A functional area may have a size of up to 250 m2
• A maximum of 1.5 persons per square metre
• Maximum distance to the nearest escape route passage: 6.0 m.
• When setting up tables, the distance between tables in rows must be at least:
• 1.6 m for table setups with chairs on both sides of the table
• 0.8 m for table setups with chairs on only one side of the table
• 0.8 m from the long side of the table edge to the wall
• If seating is provided at the end of a table, a minimum clearance of 0.8 m must be maintained between the end of the table and the escape route passage.
• When setting up round tables, the distance between the tables must be at least 1.6 m.
• Aisles within the functional area must have a width of at least 1 cm for each person who has to pass through the aisle to get to the escape route passages shown in the space allocation plan. However, at least 30 cm at seat level at rows of chairs and 50 cm at table level when setting up tables.