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Regulatory permits

If you erect a tent or stage outdoors, hold concerts or serve alcohol outdoors, you may be required to obtain the necessary permits from the relevant authorities.

Get started well in advance! Some permits require several weeks of processing time.

Here are examples of the most common types of permits that may be needed:

  • For events featuring more than 150 people in a room, an approved seating plan is required.

    A seating plan shows how tables, chairs, stages, etc. are to be set up in the room.

    Many communal areas at SDU already have approved seating plans. Use them if possible.

    If other layouts than the preexisting plans are needed, a new seating plan must be drawn up for approval via the municipality. The need and availability for this must be coordinated with Technical Services. Costs are typically borne by the organiser.

    Functional areas
    Some of SDU’s communal areas have approved seating plans with functional areas. This means that, as an organiser, you may use different layout configurations without obtaining a new approval, provided that SDU’s general fire safety regulations are observed.

    Examples of areas with functional areas:

    • The Campus Square (Odense)
    • Humlehaven (Odense)
    • The restaurant (Odense)
    • Aksen at U300/U301 (Odense).

  • Permission to serve alcohol is applied for from the police.

    Read more about the type of events that require you to apply for a temporary alcohol licence

  • There are various reasons why you may need to apply for a building permit. Examples include:

    • Erecting non-certified tents or stages
    • Erecting a tent with room for over 150 people
    • Erecting a stage larger than 50 m² or more than 1 metre high
    • Planning overnight accommodation with more than 50 people in the same room.

    Certified tents and stages can in some cases be erected without permission. Please contact Technical Services for further details.

  • For large-scale outdoor events, you may need to obtain permission from the municipality, e.g. when using municipal areas (such as B1913's playing fields at SDU Odense) or if there will be loud music that may annoy the neighbours (for instance, at the Semester Start Party).

    The permit must be applied for through the municipality’s digital self-service system using MitID. Among other things, you must state:

    • A description of the event
    • Area and schedule
    • Music and expected sound level
    • Site plan

 

Sidst opdateret: 06.11.2026