New joint procurement function at SUND
New joint procurement function at SUND takes effect on 1 September
From 1 September 2025, SUND will consolidate its procurement tasks into a new joint unit: SUND Procurement. A process plan will guide the gradual implementation over the coming months, during which tasks will be handed over and systems consolidated.
The aim of the new unit is to strengthen the quality and efficiency of procurement, while also freeing up time and resources for the faculty’s core tasks: research and teaching.
By bringing procurement into a single function, SUND will be able to create more standardised processes and achieve better prices through greater bargaining power.
To ensure a strong organisational foundation, SUND Procurement will be placed within the Faculty Secretariat, where the function will report to the head of SUND Finance.
From here, the gradual handover of tasks will be coordinated in line with the process plan, which will run through the autumn and into spring 2026.
Process plan for the establishment
The establishment will take place gradually over the coming months:
September 2025: The new procurement team coordinator, Mette Fredenslund, takes up the position. The first tasks will be handed over from the Faculty Secretariat and selected units at IMM. Recruitment of the first procurement officer (NN1) will begin.
October 2025: Consolidation of processes and further handovers from IMM. Clarification of physical workspace and system support will continue.
November 2025: The first procurement officer (NN1) takes up the position, and tasks will be handed over from IST and selected units.
December 2025: The second procurement officer (NN2) is expected to start. More tasks will be handed over from IST, the Department of Clinical Research and selected units.
The remaining departments and units are expected to become part of the function during the first half of 2026.
At the same time, a network for procurement officers across SUND will be established, so that units not included in the first phase will also have access to knowledge sharing and peer support.
Questions?
If you have any questions about the implementation of SUND Procurement, you are welcome to contact the head of SUND Finance, Peter Kejser.
Background and decision-making process
Background:
Procurement tasks at SUND have so far been handled by around 75 staff members – without being a core responsibility for any of them. This has led to inconsistent practices, uneven application of the rules, and a lack of economies of scale.
Starting point:
In June 2024, a proposal outlining the need for a new procurement structure was presented to the heads of department. Approval was given to continue developing the idea.
Improvement process:
Between June 2024 and March 2025, an improvement process was carried out as part of SDU’s improvement framework. The process focused on user involvement and professional anchoring.
Decision:
At the heads of department meeting on 25 March 2025, it was decided to establish SUND Procurement as a joint function under SUND Finance. The function will be established during autumn 2025.