You must always consider whether your colleagues and collaborators may need your work documents or data and make sure they can always access relevant information.
It is usually a good idea to save work documents and data, which others needs access to, on SharePoint. When you are sharing with others it often makes sense to link to the document so your colleagues do not have the documents in their mailbox.
Name files and folders short and precise names.
Do not save work documents locally on the computer, since there is no back-up.
Instead, use OneDrive or SharePoint.
The shared drive may also be used to save data, but be cautious with sensitive and classified information.
Outlook is the official mail and calender system of SDU. All employees uses Outlook to ensure a fluent cooperation - especially with regards to coordination of meetings.
Journalization
Official cooperations and contracts must be journalized. Contact the secretary of the institute or the unit leader if you have something which must be journalized.
Read more about Acadre/ESDH here.
Read more about the Internal Journal Plan here.