Status for the Restructuring
Cross-collaboration to strengthen the study administration of the future
How can we use our resources better - and how can SDU create a study administration that is more efficient, can deliver high quality and is prepared for the implementation of a new student information system?
This is a question that the steering committee is now working intensively on. The goal is to find solutions that both free up resources and strengthen the day-to-day support of programme administration.
What does the Restructuring mean?
During the process, the steering committee has received questions and enquiries from employees who are naturally concerned, especially in relation to what the restructuring means for the individual.
- My message is that no one should be worried about their employment at SDU. It is not the plan that the restructuring of the study administration will mean major rounds of adjustments. In autumn 2025, we will focus on announcing any organisational changes. Then, over the coming years, we will work to make the study administration more efficient through common processes and digitalisation of tasks. Management will continuously assess which resources are needed to solve a task, and if a position becomes vacant, e.g. through natural attrition or job change, management will assess whether the position needs to be refilled. In this way, we can realise the goal of streamlining over time," says Thomas Buchvald Vind, University Director and project owner.
The restructuring is about strengthening collaboration, creating a better framework and ensuring a more coherent and efficient administration. Employees' knowledge, experience and commitment are key to success - both now and in the future.
For the individual employee, the restructuring can mean changes in everyday life. They may be given new tasks, a more specialised role, a new line manager or a different organisational location. It could also be that employees are being trained to take on administrative tasks elsewhere in the university. Whatever the case, the goal is to create strong professional communities and good opportunities for sparring and development in the daily work.
Solutions require involvement
During the spring, the steering committee, with the involvement of professional experts close to the management, has discussed where educational administrative tasks are currently carried out. Through dialogues with faculties and the Central Administration, data has been collected on educational administrative tasks and resources at the university. This will provide a clear picture of who performs which tasks - and to what extent. Professional experts contribute to qualify the tasks and point out special conditions that must be taken into account in a future solution.
The steering committee will continue to involve more stakeholders at the university to get closer to the users' needs:
- Students especially demand clear and coherent communication. Many find that they get "lost" in the many different information channels and find it difficult to know where to turn with questions about choices and opportunities in the course of study.
- Lecturers are asked: What is good administrative support? Their input will help develop an administration that delivers high quality and good service in everyday life.
What happens next?
The steering committee is now continuing to work on different solutions in the areas of organisation, common processes and digitalisation. The executive board is expected to discuss and decide on any organisational changes in September 2025, which can then be announced to the university.
Stay up to date
We are continuously updating the FAQ on the Restructuring information page (opens in a new tab).