Skip to main content
DA / EN
DA / EN

Share contacts for QS’s reputation survey

QS examines universities’ international reputation as part of its rankings. As a researcher at SDU, you can contribute by reviewing a contact list from SDU Analytics or by submitting contacts yourself. The process depends on your faculty or department.

Find your procedure 

See which approach your faculty or department uses to find academic contacts for QS’s reputation survey.

  • Approach 1: The faculty identifies academic contacts and submits them to SDU Analytics.

  • Approach 2: SDU Analytics identifies potential academic contacts among researchers outside SDU with whom you have published. The list is a starting point for your own review.

  • The Dean has delegated the decision on procedure to each Head of Department. The Head of Department chooses between:

    Approach 1: The department identifies academic contacts itself and submits them to SDU Analytics.

    Approach 2: SDU Analytics identifies possible academic contacts among researchers outside SDU with whom you have published.

  • The Dean has delegated the decision on the procedure to each Head of Department. The Head of Department chooses between:

    Approach 1: The department identifies academic contacts itself and submits them to SDU Analytics.

    Approach 2: SDU Analytics identifies possible academic contacts among researchers outside SDU with whom you have published.

  • Approach 2: SDU Analytics identifies potential academic contacts among researchers outside SDU with whom you have published. The list is a starting point for your own review.

  • Approaches 1 and 2: SBS combines the two approaches.

Approach 1: Submit a contact yourself

Your faculty or department identifies and nominates academic contacts. You can share international research contacts who know SDU and the university’s research.

The contacts must not be affiliated with SDU or employed by a Danish institution.

Deadline: 6 January 2027.

You can share:

  • international research collaborators.
  • peers and experts.
  • contacts from conferences and academic networks.

The contact must:

  • have knowledge of the academic quality at a higher education institution.
  • be involved in teaching and/or research, for example as a researcher, lecturer, research staff member or library staff member.

You can either register your contacts yourself or let SDU Analytics do it for you.

Register yourself

Register and maintain your contacts in QS Reputation Manager.

Register contacts in QS Reputation Manager System

Let SDU Analytics register them for you

Complete the Excel template with your research contacts. Enter one contact per row and complete all fields.

Download Excel template for academic contacts

Send the completed Excel file to rankings@sdu.dk with the subject line 'QS Academic Survey 2027'.

Your permission for SDU Analytics

When you choose this solution, you give SDU Analytics permission to register and manage the contacts you submit under your profile in the QS Reputation Manager System.

The permission applies until 31 January 2027. You can withdraw it at any time by writing to rankings@sdu.dk.

Approach 2: Approve your contact list

SDU Analytics identifies potential academic contacts among researchers outside SDU whom you have published with.

You will receive an email with a link to the contact list on the analytics portal, where you can review and approve the suggested contacts.

Deadline: 6 January 2027

  1. Open the contact list via the link in the email from SDU Analytics.
  2. Review the suggested contacts and select which ones you want to approve. You can also add other relevant academic contacts.
  3. Send your reply via the relevant reply option on the analytics portal.

See what the contact list looks like on the analytics portal. The example contains fictitious information.

See an example of the contact list

You can either register your approved contacts yourself or let SDU Analytics do it for you.

Register them yourself

Register and maintain the contacts you want to include in QS Reputation Manager. You can also add other relevant academic contacts, even if you do not choose anyone from the list.

Register contacts in QS Reputation Manager System

Let SDU Analytics register them for you

  1. Download your contact list as an Excel file from the analytics portal.
  2. Add a valid email address for each contact you want to approve. When you add the email address, you confirm your approval. Contacts without a valid email address will not be included.
  3. If you add new contacts in the Excel file, you must enter first name, surname, university and email address.
  4. Attach the completed Excel file to the reply email, which you open via the relevant reply option in the analytics portal.

Your permission for SDU Analytics

When you choose this solution, you give SDU Analytics permission to register and manage the approved contacts under your profile in QS Reputation Manager.

This permission applies until 31 January 2027. You can withdraw it at any time by writing to rankings@sdu.dk.


Would you like to share an employer contact?

You can also contribute to QS' reputation survey by sharing relevant employer contacts outside SDU.

How to share an employer contact

Consent enquiries and QS questionnaires

When you share a researcher contact, SDU asks the contact for consent to pass the information on to QS. Here you can see examples of the enquiry and QS’ questionnaires, and read about the purpose of the contact work.

Your approval and the researcher contact’s consent are two separate parts of the process:

  • SDU asks the contact for consent. The contact is informed which SDU researcher has nominated them and can give or decline consent.
  • SDU passes the information on to QS if the contact gives consent. This includes name, position, institution and email address.
  • QS invites the contact to take part in the survey.
View consent enquiry in English (PDF)

See how the surveys are structured and which questions participants encounter.

QS Academic Survey 2025
QS Employer Survey 2025
QS Employer Survey 2025 - business schools

See QS' description of the structure of the studies

SDU works continuously with international university rankings, including QS World University Rankings. Several international rankings use academic reputation surveys and employer surveys as part of their methodology.

In the QS Academic Reputation Survey, researchers assess universities within their field. The responses feed into QS’ rankings.

The purpose of this contact work is to

  • support SDU’s international visibility through the QS Academic Reputation Survey
  • ensure that the registered contacts are relevant academic relations
  • reduce researchers’ administrative work
  • ensure consistent registration, where the contact details are reviewed
  • strengthen the quality of SDU’s academic contact network.

SDU uses the QS Reputation Manager System (QS RMS) to strengthen and systematise its work with international academic contacts and employer contacts. The system helps SDU build a stronger and more representative international network and supports the handling of contact details in accordance with GDPR.

Many of those who know SDU best are already part of the university’s research networks, collaborations and partnerships. The system makes it easier to find and keep track of the relevant contacts.

Do you need help?

Get help registering academic contacts and employer contacts, or book a short introduction to the QS Reputation Management System.

Freja Rosenlund
International Ranking Officer
SDU Analytics
rankings@sdu.dk

Shortcuts