How to register working hours

Registration of working hours

”Arbejdstid/
Working time”

Every day around midnight, mTIME will automatically fill in your workday with your daily norm (37 hours per week = 7.4 hours per day) if you have not registered hours yourself by then.

If you want to change the number of hours on a specific day, you must first delete the auto-filled number of hours (press Enter to remove the speech bubble), then enter the correct number of hours. You can select another month in the calendar on the left side.

Registration of planned absence

Absence such as illness and other unplanned absence must be entered manually in mTIME

If you want to change your vacation, this must be done in SDU HCM

Registration of other absence

Absence such as illness and other unplanned absence must be entered manually in mTIME

Select the correct absence type and enter the number of hours for the absence.

Note! If the absence is less than a normal working day, the hours must be divided between working time and absence. The total time must not exceed 7.4 hours per day.

Adding a comment

If you want to add a comment to your registration, this can be done on the left side. Stand in the field for the relevant day.

Approval of hours

You must approve your timesheet every month by the fifth of the month, after which the timesheet will be locked.

Go to the "Overview" tab under "Summary" on the left side. Check that your hours are correct and then click on "User approve".

Your manager does not need to approve your timesheet.

Overview of my time

 On the far right of your timesheet, you can see a total for your total working hours per month

• Top line “Time total” = Total hours spent
• Middle line ”Hours per day” = Daily working hours
• Bottom line ”Difference” = The difference between your actual hours and your daily working hours

Choose work profile

If you have multiple jobs at the university, or work for different units, you can choose between them in the bottom left corner via the ”Skift bruger” button

Register hours

Click on the small pencil under the correct day

Type in start and end times in “Fra kl.” and “Til kl.”

Only for HK/PROSA: If you were required by your supervisor to work later than 17:00 or on a weekend make sure to use “Planlagt med leder” under the ”Årsag” dropdown menu, otherwise leave it on “Egen planlagt tid”

Press ”Gem og luk”

Place hours on the correct “Analysenummer”

Place hours on the correct “Analysenummer”. If you have several numbers you work for, make sure you divide the hours correctly.

Sending your timesheet for approval

When the month is done click on ”Oversigt” under ”Opgørelse” on the left-hand side.

You can only send your timesheet once per month, so make sure it is correct.

Send the timesheet for approval via the ”Bruger godkend” button.

Your timesheet has now been sent for approval.

Follow the checkmarks at the top to see progress.

Open mTIME

Access mTIME via:
https://mtime.sdu.dk/login

Log in with your SDU work email and password if you are asked to do so (e.g. if you use your own equipment)

When you use an SDU computer, you will automatically be logged into mTIME

Select period

Select the specific month of interest and the preferred timeframe, month, week or day.

Select the project(s)

Register work hours

A fulltime workday of 7 hrs. and 24 min. = 7,40

Screenshot:

Register Holiday /absence:

Absence

When registering time absent due to illness or other personal matters, the type of absence must first be selected before it becomes available for registration.

Click “Fraværstype/projekt“. Scroll down to find the type of absence needed. Select and register your time absent.

Holiday

Your planned holidays are registered in HCM which is linked to mTIME, making your holidays visible in mTIME. If you find inaccuracies or wish to make
changes to your planned holiday, this must be corrected in HCM. Changes in HCM occurs in mTIME after approximately 4 hours.

FASE 2)

 DESCRIPTION

 ILLUSTRATION

1. When all activities for a given month have been registered, go to “Overview” under “SUMMARY”.
   
   

    

2. If the recordings for the given month are correct, then click “User approve”.

The recordings have now been submitted to your Staff leader for final approval.

Note that…
It is only possible to approve and submit once. Therefore, make sure you do not submit your recordings before all activities have been registered for the given month.

Support

If you experience technical issues with mTIME please contact the mTIME-support.

Contact mtime-support@sdu.dk