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Liaison Committee

The Liaison Committee at the Faculty of Science is a forum for deliberations between management and employees about the development and future of the faculty as a workplace.

The task of the Liaison Committee is to qualify the management’s decision-making basis when decisions of significance for working conditions, personnel matters, and the collaboration between management and employees are to be made.

The committee discusses, among other things:

  • Working conditions and personnel matters
  • Trust, collaboration, and well-being
  • Workplace transitions
  • Goals, strategy, and finances

The committee exclusively discusses matters that fall under management’s authority. Therefore, the committee does not deal with issues regulated by legislation, political decisions, or collective agreements.

The committee's work

  • Management representatives (A side)

    • Marianne Holmer, dean (chair)
    • Martin Svensson, head of the Department of Mathematics and Computer Science

    Employee representatives (B side)

    • Kristian Debrabrant – DM academic staff (vice-chair)
    • Christian Bilde Dannevang – Djøf administrative staff
    • Kamilla Jensen Husen – DM A-TAP
    • Kent Daugaard – Danish Metal Workers’ Union
    • Marek Bang Poulsen – DM administrative staff
    • Michelle Pedersen – HK
    • Rasmus Rydbirk – Danish Society of Engineers, IDA
    • Tanja Christensen – Danish Laboratory Technicians Association / HK

  • The Liaison Committee meets six times per year.

    Meetings in 2025

    • 31 January
    • 9 April
    • 20 June
    • 28 August
    • 22 October
    • 1 December

    Meetings in 2026

    • 26 January
    • 6 March
    • 15 June
    • 31 August
    • 21 October
    • 11 December
    Find agendas and minutes on the committee's Sharepoint site

  • The Liaison Committee's rules of procedure regulate the formal framework for the committee's work.

    Section 1

    The Liaison Committee shall normally hold meetings at least once per quarter. Additionally, the chairperson or vice-chairperson may convene the committee for meetings whenever they deem it necessary. Meetings are usually held during working hours.

    Subsection 2

    The chairperson must convene the committee when a majority of the employee representatives submit a written request specifying the issues to be addressed. In such cases, the meeting must be held within 14 working days of receiving the request.

    Section 2

    If a member is unable to attend a meeting, they must notify the secretary before the meeting takes place. The minutes of each meeting shall record which members were absent.

    Section 3

    The notice of meeting, along with the agenda, shall be sent to the members by the chairperson and vice-chairperson jointly at least one day before the meeting.

    Subsection 2

    Proposals for topics that committee members wish to have addressed must be received by the chairperson/vice-chairperson and the secretary at least 21 days before the meeting.

    Subsection 3

    Meeting materials shall be available no later than seven days before the meeting.

    Subsection 4

    The chairperson, vice-chairperson, and secretary shall jointly decide whether any materials should be distributed along with the agenda.

    Section 4

    The chairperson, or in their absence the vice-chairperson, shall preside over the meetings and make decisions on all matters concerning the conduct of the meeting and the maintenance of good order during the meeting.

    Section 5

    The Liaison Committee may address the matters presented when at least half of the members are present.

    Section 6

    Members of the Liaison Committee are obliged to attend the meetings.

    Subsection 2

    Alternates shall join a committee meeting in the event of the absence of a regular member. A member who is unable to attend must ensure that their alternate is summoned.

    Section 7

    Minutes of the meetings shall be prepared. The minutes shall be approved by the chairperson and vice-chairperson and sent to the members for approval no later than 14 days after the meeting. If no comments are received within five working days of distribution, the minutes shall be considered approved and posted on the faculty's website. An email will be sent to all employees of the Faculty of Science via the departments, informing them that the minutes have been posted on the website. If there are any comments from the members, the minutes shall be approved in writing.

    Subsection 2

    Any member may request that their dissenting opinion be briefly recorded in the minutes and, for matters to be forwarded, require that the recipient be made aware of the content of the minutes. The member in question may accompany the forwarded matter with a brief explanation of their position.

    Section 8

    The chairperson is responsible for the execution of matters handled by the Liaison Committee.

    Adopted by the Liaison Committee on 31 January 2025.

    In the event of any discrepancy between the Danish and English versions, the Danish version shall prevail.

    Download the rules of procedure in PDF format

  • It has been agreed that the Liaison Committee holds six ordinary meetings a year. About 14 days before each meeting, the chairperson and the vice-chairperson hold a preliminary meeting.

    The management and employee representatives are aware of the provisions regarding their mutual duties to provide information, cf. the Agreement regarding Cooperation and Joint Consultation Committees in the State (pdf). Both parties will continuously assess whether any matter require information or discussion in the Liaison Committee, including matters relating to:

    • Goals, strategy and finances
    • Personnel policies
    • Rationalisation projects and organisational restructurings
    • Psychosocial work environment, well-being, stress and offensive behaviour
    • Competence development of academic and technical/administrative staff

    The employee representatives will continuously assess whether there are any views and matters among the employees which relate to the well-being of the employees and which are important for the cooperation.

    Fixed items on the agenda

    • Discussion of gender equality at the Faculty of Science
    • Policies and guidelines for managing work-related stress
    • Setting the date for the annual Christmas party
    • In odd-numbered years: appointment of members to the Liaison Committe

    • Review of draft APV action plans for the faculty
    • Employee development interviews:
      • Reporting on employee development interviews, including the number of interviews conducted and trends for different employee groups.
    • Status of competence development for technical/administrative and academic staff:
      • Have employees' requests for competence development (courses and training) been met in the past year?
      • What are the reasons why employees might not have had the opportunity for desired competence development?
      • Are any there specific areas where management wishes to strengthen competence development to meet the university's needs?
    • Budget
    • Annual discussion of working hours at the Faculty of Science
    • Status of the faculty's strategy and action plans
    • SDU Vejle
    • Budget (in case of significant changes)
    • Presentation of the half-year financial statement and the first budget draft for next year
      • Salary development
      • Revenue from external projects
    • Discussion of work life for senior employees
    • Digitalisation of workflows
    • SDU Vejle
    • Budget (in case of significant changes)
      • By the end of October, the budget for next year will be sent for information, including new student FTE forecasts
    • Evaluation of the year in the Liaison Committee
    • Adaption of the annual cycle, if needen
    • Budget (in case of significant changes)

The size of the Liaison Committee is agreed upon between the management and trade unions with collective bargaining rights, which also agree on the distribution of seats among themselves.

The Dean serves as the chair and appoints the management representatives and their deputies. The employee representatives and their deputies are appointed by the trade unions, preferably among the union representatives. The employee representatives themselves elect the vice-chair.

All members and deputies are appointed for a two-year term.

Contact

Contact the committee secretary, Sabine Gantzhorn Hildebrand, if you have questions about the committee’s work.

Write to sabh@sdu.dk

Documents