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The attractive workplace

New flexitime agreement for technical and administrative staff at SDU

A new joint flexitime agreement for technical and administrative staff (TAP) at SDU has now come into effect. The agreement has been made between SDU’s management and union representatives. The agreement is effective from 1 April 2026 and replaces previous flexitime agreements at the university.

By SDU HR, , 4/10/2026

The agreement establishes a common framework for flexitime across SDU and aims to support a balanced workday with flexibility – while ensuring the university’s tasks are carried out efficiently.

Like SDU’s personnel policy, the agreement is based on trust, responsibility, and ongoing dialogue. The agreement is designed to allow local adaptation, where the specific arrangements are tailored to the tasks, staffing, and work methods of individual units.

What does the agreement mean in daily life?

The agreement outlines, among other things:

  • that you can plan your working hours within the framework of the agreement
  • that you must register arrival and departure times as well as absences
  • how many flex hours you can have in surplus and deficit at the end of the month
  • that it is your manager’s responsibility to monitor the flexitime balance and support the prioritisation of tasks
  • that you must engage in dialogue if tasks cannot be completed within working hours. 
  • that flexitime is taken in dialogue with your manager and colleagues, with due consideration to ensuring that the department’s tasks are covered and completed satisfactorily

Who is covered?

The flexitime agreement covers technical and administrative monthly-paid staff (TAP) at SDU.

The agreement does not cover chief consultants, senior consultants, TAP managers who are self-schedulers, or TAP staff employed in flex jobs. For these groups as well, SDU strives to be an attractive workplace with flexible frameworks that support both the employees’ and the university’s needs.

Transition to mTIME is underway

In connection with the new flexitime agreement, the transition to mTIME as a common system for time registration has begun. The central administration is in the process of implementing mTIME. However, Technical Services, SDU Education, and SDU IT have been postponed until after the summer holidays

  • HUM and NAT will begin in April
  • SAMF and TEK will begin in May
  • SUND will begin in June

More information about mTIME will follow as the rollout progresses.

Where can I find more information?

The full flexitime agreement can be found here on SDUnet, where you can also find information about the system transition.

If you have questions about the agreement or your working hours, you can contact your immediate manager or SDU HR.

What the agreement means for you:

  • You are covered if you are a technical or administrative monthly-paid employee (TAP) at SDU.
    Managerial and specialist consultants, TAP managers (self-schedulers), and TAP employees in flex jobs are not covered. 

  • The agreement takes effect from 1 April 2026 and replaces previous flexitime agreements at SDU.

  • You should:

    • record arrival and departure times as well as absences every day
    • approve your records no later than the 5th of the following month
    • engage in dialogue with your manager if tasks cannot be completed within working hours

  • During the monthly statement, as a full-time employee, you can have:

    • up to 37 hours in surplus
    • up to 7.4 hours in deficit
      For part-time employees, the limits are calculated proportionally.

  • Yes. Taking entire flex days off should be arranged with your immediate manager to ensure tasks and staffing are aligned.

  • Talk to your manager in good time. In special cases, you can agree on temporary solutions, which should be documented in writing.

  • The new flexible working hours agreement is supported by mTIME, which is SDU’s shared system for time registration.

    • The Central Administration (except for Technical Services, SDU Education, and SDU IT – postponed until after the summer holidays) is already using mTIME
    • HUM and NAT will start during April
    • SAMF and TEK will start during May
    • SUND will start during June

  • Start with your immediate manager.
    You can also contact SDU HR if you have questions about the rules or registration.

  • The terminals at some entrance doors can no longer be used for time registration in mTIME and will therefore not be usable after the transition to mTIME.

    mTIME supports deferred registration, allowing you to record your check-in/check-out times when you have access to a PC. Therefore, registrations do not need to be made at the first attendance of the day but can be completed during the workday.

Facts

Editing was completed: 10.04.2026