GDPR and best personal data practices

If you want to publish a participant list, you must always obtain consent from the participants. Participants must also have the opportunity to opt out of being listed but still be able to participate in the conference. This can be handled via Conference Manager.

Read more about Conference Manager

Your registration form should include a question such as the following: ‘May we contact you about similar events in the future?’ This ensures that you obtain the participant's consent to be invited to future events.

If photos or videos are taken at your event, there are several things to consider before, during, and after the event. This may include obtaining participants’ consent and determining who is responsible for managing and storing the material.

Learn more about what you need to pay attention to regarding photo and video recording

It is important to consider how you will process the data you receive from participants and others involved in the conference. You may retain data for as long as it is relevant to the purpose of collecting it. When participants enter their information, you can store the data until the event is over.

You can also use Conference Manager to collect and store participant information securely for up to two years after the event. Be mindful of who has access to participant data and ensure that they only use the information for the original purpose.

Take particular care when handling sensitive personal information, such as religious affiliation, health and similar matters.