Financial Services
Timely settlement in zExpense
SDU changes financial system and chart of accounts in January/February 2022.
The change in financial system and chart of accounts coincides with the winding up of SDU’s annual accounts for 2021. Financial Service therefore has a strong focus on all employees at SDU and other travellers settling their expenses in zExpense on an ongoing basis and as soon as possible. We have set the following deadlines for each traveller’s and/or disbursement holder’s completion and forwarding of their settlement in zExpense to the finance assistant or the approver in their own organisational unit:
· Settlements regarding travelling and expenses completed in November 2021 or earlier: No later than Monday, 6 December 2021.
· Settlements regarding travelling and expenses completed in the period 1 - 15 December 2021: No later than Thursday, 16 December 2021.
· Settlements regarding travelling and expenses completed in the period 16 - 31 December 2021: No later than Sunday, 2 January 2022.
The individual faculty administrations, departments, centres and areas may set deadlines other than those mentioned.
All outstanding settlements and unprocessed transactions in zExpense as of 10 January 2022 will be deleted. However, open transactions on Eurocard with SDU liability will not be deleted.
The change of financial system is publicised at SDUnet. The current financial system will be closed on 10 January 2022, and after a ‘freeze period’ where data must be transferred, the new ERP system will be launched on 2 February 2022.
The chart of accounts is the framework in which SDU posts all income, expenses and balance sheet items.
Any questions about the above should initially be put to the finance assistant at your department, faculty administration or area.