Digital Cleanup Week
Digital Cleanup Week focused on climate, compliance and good digital practices
In week 12, several digital clean-up activities were carried out across SDU as part of the Digital Cleanup Week. The efforts focused on climate, compliance and good digital practices and were based on the International Digital Cleanup Day on 21 March.
The initiative for the joint campaign was taken by SDU's climate ambassador network in collaboration with SDU IT.
Across the University, efforts included deleting data and files, handing in old IT equipment and clearing up apps, licences and newsletters. The tangible results of the efforts can only be calculated later. This is because deleted files are stored for 30 days as a security measure before they are finally removed.
Clean-up across SDU
In SDU Analytics, time was set aside to review shared drives, Teams, development platforms, OneDrive and emails, among other things. In this department, the effort was linked to day-to-day tasks that involve large amounts of data and a special responsibility for correct and secure handling of information.
Digital clean-up is also already a regular part of the work at the Faculty of the Humanities. At the Faculty Secretariat, since 2019 an annual clean-up day has helped maintain awareness of GDPR, IT security and employee responsibility in the handling of data about students, employees and partners, etc.
For the Rector's Staff, the Digital Cleanup Week has also been an opportunity to emphasise that good data hygiene is both a shared responsibility and a management task.
A starting point for better digital practice
The Digital Cleanup Week also points to a more general need to strengthen the ongoing digital practices at SDU. For this reason, over the coming months SDU IT will implement a range of automated solutions that will support better clean-up, clearer management of files and sites, and a better overview of access and rights.
– The extended version of Copilot, which is currently being tested in several parts of the organisation, uses the data that the user has access to. That's the purpose, but we have a lot of data that is outdated and should not form the basis for the answers we get. At the same time, we see examples of data access being too open, says Bue Raun Andersen, head of division at SDU IT.
This includes older SharePoint sites which may have access settings that are more open than the owner is aware of.
In this way, the Digital Cleanup Week has also highlighted a broader need to continuously work with digital order, data security and responsible data handling. This is a task that extends beyond the Digital Cleanup Week and calls for ongoing attention across the University.