Budget

When setting the participant fee or price for your event, you should base your calculation on the costs excluding VAT, as input VAT is generally not considered an expense for SDU. For more information on this, see the ‘Input VAT on expenses’ section above. Please note in particular the section on food and drink at restaurants and conference venues.

When drawing up the budget for an event organised by SDU, it is well worth considering the following factors, among others:

• Should the salaries of SDU staff be included in the participant fee and, consequently, in the budget?
• Wages for student assistants
• Salaries/fees/gifts for speakers
• Reimbursement of travel expenses, etc. for speakers
• Accommodation
• Catering at SDU’s premises
• Food and drink at restaurants and conference venues (SDU may only claim a deduction for a quarter of the input VAT amount, and a visit to a restaurant may cost a maximum of DKK 800 (including VAT) per participant, as per SDU’s internal circular on entertainment dinners)
• Room rental
• Transport to and from the venue
• Transport at the destination
• Merchandise
• Name badges
• Office supplies
• Design and printing of posters
• Design and management of the event website
• Social activities.