SDU has a joint concept for emergency preparedness. The aim of the joint emergency preparedness is to provide security for the University’s staff, students and visitors.
In the joint concept for emergency preparedness, a number of topics have been prepared, allowing employees to find more detailed information and guidance about different emergency preparedness situations.
Topics include:
- Alarm
- Fire
- Evacuation
- Crisis assistance
- Personal injury
Information on novel coronavirus (COVID-19)
SDU follows the authorities’ recommendations, including the Ministry of Higher Education and Science’s guidelines for responsible handling of COVID-19 at the higher education institutions. We encourage employees to inform themselves via SDU’s websites and via the Danish authorities (coronasmitte.dk) to stay updated.
Read about what to do as an employee at SDU here.
When SDU processes information and/or personal data, it is done responsibly and with due care. Proper processing of personal information is an important foundation for the University’s daily activities and for SDU’s creation of value for and with the surrounding community.
As an employee, you will find user-oriented information about data protection and information security for administrative employees, researchers or lecturers in a single place at SDUnet.
If you have detected a breach of personal data security, you must report it as soon as possible. You can do this here.
Lost and found items can be handed in – and picked up – at Technical Services.
On Campusvej in Odense, please inquire at the reception on Campustorvet.
In Copenhagen, Slagelse, Kolding, Esbjerg and Sønderborg, please inquire with Technical Services’ attendants.
Property that has been lost or forgotten at one of SDU’s locations and handed in to Technical Services is handled as follows:
- Valuable items are handed over to Funen Police’s Lost and Found office as soon as possible, i.e. within a few days, unless the owner has picked up the item beforehand. Examples of valuable items are: money, particularly valuable jewellery, electronics, computers, watches, mobile phones, expensive clothing, bags and the like.
- All items with names, e.g. passports, driver’s licences and the like, are handed in to Funen Police’s Lost and Found office as soon as possible, i.e. within a few days, unless the owner has picked up the item beforehand. If there is a name on the item, Technical Services always tries to contact the owner before handing the item in to Lost and Found.
- Lost and found items in addition to those listed above are stored by SDU for at least 30 days, after which the items may be sold, given away or destroyed, unless the owner has picked up the item beforehand.
Grafisk Center is SDU´s in-house digital printing office. We provide a wide range of print services to staff at SDU.
Here you can see our products and order your printed matter.
Smoking
Smoking is confined to the outdoor ‘smoking shelters’. This also applies to e-cigarettes.LITTER
Clean up after yourself and throw your rubbish in the bins. Return used tableware on the provided trolleys.
Bicycles and other vehicles
Bicycles must be parked outside in the bicycle racks. For safety reasons, students are not allowed to ride scooters and electric vehicles indoors.Scooters and the like must be parked outside in the bicycle racks and must not be kept in the University’s rooms.
Employees may ride a regular scooter indoors for work purposes, but please pay attention, adjust the speed and stay within the marked lanes.
Noise
Be considerate – keep your voice down when you move around the hallways so that you don’t disrupt teaching or meetings.Be particularly considerate in the exam periods. Keep an eye out for the yellow signs on the doors.
Pets
Dogs or other pets are not allowed at SDU.Guide dogs, however, are permitted.
Music, video etc.
If you want to play music, have a fund-raiser, record video/take pictures for public use, distribute printed matter, have a stand at SDU or similar, you must first make an agreement with Technical Services.Promotion and marketing
If you want to do promotions and marketing on SDU’s premises, please contact 8888@sdu.dk.Permission for promotion/marketing is granted on the condition that no signatures, either binding or non-binding, are received, including subscription drawings. It is not allowed to hand out merchandise that is sold in the cafeteria (e.g. water bottles). Purely selling items is also prohibited.
In addition, you are responsible for ensuring that you are not a nuisance to the University’s regular traffic or blocking escape routes.
Posters, notices etc.
You may only put up posters and other notices on fixed notice boards, never on glass sections, doors or walls.Please note that some notice boards are reserved for departments, the Central University Administration, associations and the like.
Random notices will be taken down.
Alarm
At SDU, there is a strong focus on effective alerting in case of emergencies.
- If possible, stop the accident.
- Call 1-1-2 and evacuate the area if necessary.
- Call 65 50 88 88 and inform SDU.
At SDU, we must procure goods sensibly, circularly and sustainably. SDU’s guide (see below) describes how to make procurements that comply with SDU’s procurement policy and the applicable rules in the procurement area.
Step 1: Is the item available second-hand at SDU?
Before starting the procurement process, you should check whether the item you need is available second-hand somewhere at SDU.To do so, check out SDU’s commodity exchange (opens in SharePoint). If you are unable to find the item you are looking for second-hand, you have several procurement options, depending on your needs. See next step for options.
Step 2: Procurement options at SDU
There are several options for sensible procurement at SDU. The option you should choose depends on what you want to procure.
Below you will find a list of the various options with links that will take you to the right place for procurement.
- SDU IT Webshop (for purchasing IT and gear)
- Furniture and equipment for faculties
- Furniture and equipment for the Central Administration (ordered via Technical Services)
- Graphic Centre (ordering printed matter etc.)
- Accommodation service (hotel bookings)
- SDU’s procurement system (find supplier, agreements and goods)
Step 3: Non-contractual procurements with a value of less than DKK 100,000
If you need to procure an item with a value of less than DKK 100,000, and you have checked that the procurement cannot be completed via step 1 or 2 of this guide, you can generally make the procurement yourself without contacting Procurement and Tender – even if SDU does not have an agreement with a supplier in the area. You should always strive to procure goods in the best, cheapest and most sustainable way possible.
Step 4: Non-contractual procurements with a value of more than DKK 100,000
If you need to make a non-contractual procurement of a product or service and the value is more than DKK 100,000, you must always contact Procurement and Tender for guidance on the further process of your procurement.
Contact Procurement and Tender by emailing us at indkob@sdu.dk or calling us at +45 6550 4191.
May I drive my own car for work-related trips?
The general rule is that SDU employees on work-related trips must use public means of transport, to the extent possible.
The general rule can be deviated from if, based on an overall consideration, it is most appropriate and economical for SDU to use a private vehicle.
What to do if you want to use your own car
A private vehicle can be used if the head of department or head of division has issued a driving permit. A driving permit can be obtained permanently or for a specific trip.If a permanent driving permit has been granted, the staff member does not have to seek permission to deviate from the general rule of using public transport for each work-related trip.
The driving permit is documented by the head of department or head of division’s instructions on travel reimbursement.
The purpose of the internal circular is to clarify the rules for payment of salary, fees and reimbursement of expenses to persons at the University of Southern Denmark. The reason for the circular is that SDU receives many visits from abroad, but the circular is used in connection with both international visitors and Danes.
Pure is the name of an IT system that the University of Southern Denmark has acquired and adapted for use by all employees at the University.
You can read more about Pure here.
Travelling and travel reimbursement in zExpense
On the travel office’s pages under the Finance Department’s service pages, you can find all the current rules for travelling and travel reimbursement at SDU.
When you have had expenses in connection with travelling, you must enter your travel reimbursement yourself in SDU’s digital reimbursement system zExpense.
SDU’s Office suite contains a variety of templates that can be accessed in PowerPoint and Word, respectively.
In PowerPoint, you will find, among other things, a number of ready-made templates that enable you to produce varied presentations. You will also find covers in different colours or with wallpapers and much more.
In Word, there are a number of different templates for, among other things, meeting minutes, notes, reports, flyers and posters.
The various templates are accessed via the ‘Templafy’ app, which is integrated directly into the Office suite.
Read more about the different templates and how to use ‘Templafy’ here.
The Video Lab is open for anyone who would like to use it.
The lab can support you in:
- X Editing and cutting videos
- X Experimenting with technologies
- X Conceptualizing video prototypes
You have access to all Adobe programs when using the computers in Video Lab.
Video support is provided by Diana (diana@sdu.dk) from Monday to Thursday according to the following schedule
(Mo: 10.00 to 12.00/Tue: 10.00 to 12.00/Wed: 10.00 to 12.00 & 14.00 to 16.00/Th: 10.00 to 12.00).
For access outside the opening hours or for booking the Video Lab, please contact the Video Lab assistant – Diana.