Accommodation and Hotel Service

All departments can contact Boligformidlingen in connection with the need for hotel accommodation in Denmark. The housing agency takes care of finding and reserving rooms and obtaining the promised discounts.

We recommend that you book a hotel through Boligformidlingen. Agreements have been negotiated on discount prices etc. with a number of hotels, and Boligformidlingen has extensive knowledge of these agreements. You are therefore better assured of getting the room at the agreed price if you book through Boligformidlingen, as we make sure to obtain and check the price for the room.

Bookings are made by contacting hotel@sdu.dk.

Please note that Boligformidlingen cannot book hotels abroad. Here you must instead book via SDU's travel agency CWT.

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To book a hotel, you must contact Boligformidlingen via e-mail.
State the following in an email to hotel@sdu.dk:

• City and possibly hotel
• Name of the guest
• Arrival
• Departure
• Information about payment:
  Institute
  EAN no.
  Reference, which please be affixed to the invoice

See rules for booking through Boligformidlingen and overviews of hotels on the agreements below

• Rules for hotel booking in the campus towns
• List of hotels in the campus towns (only in Danish)
• Rules for hotel booking in other Danish cities, including Copenhagen
• List of hotels in other Danish cities, including Copenhagen
  
  Please note that there is a high demand for hotels in Copenhagen. You must therefore contact us no later than 2 weeks before you need accommodation. If you contact us after this, we cannot guarantee that we can find a room for you.

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The housing agency is also happy to help with booking hotel rooms in connection with conferences. We make sure to reserve the desired number of rooms and negotiate cancellation deadlines. We are also happy to help you keep track of the guest list.

Contact us at hotel@sdu.dk to find out what options are available in connection with this.

NOTE: However, be aware that the Housing Agency does not help with the booking of conference rooms and catering. If you want to book this, you must contact the Tender Office at udbud@sdu.dk.

As with normal hotel stays, it is your own responsibility to cancel the hotel rooms if they are no longer to be used. Contact Boligformidlingen - we are happy to help keep track of cancellation deadlines etc.

If you have questions or would like more guidance about booking hotel rooms in connection with a conference, please contact us at hotel@sdu.dk, or call one of our employees on the phone: 65 50 72 08 or 65 50 72 11 .

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Once a year, SKI sets a hotel allocation amount for overnight stays in hotels in Denmark and abroad.

The rates in Denmark are set based on the prices in SKI's hotel agreement. The rates are as follows:

From 1 January 2023:

• Copenhagen: DKK 1,448 per night
• Aarhus: DKK 1,448 per night
• Other Denmark: DKK 1,448 per night

The amounts are incl. VAT, but excl. breakfast and other meals.

The hotel and price level can be deviated from in special cases by the immediate manager against justification and endorsement/approval on the travel invoice.

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The housing agency collaborates with a number of landlords in Odense - both private individuals and rental companies.

If you therefore have a foreign guest who needs accommodation for a longer stay, Boligformidlingen has the option of finding either a room, an apartment or a house for your guest.

Guests who have already stayed in Denmark for a minimum of 6 months cannot get accommodation through Boligformidlingen, as the accommodation is reserved for incoming foreign guests.

NB - SDU is not allowed to pay for stays of more than 30 days. See guidelines here.

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To apply for accommodation for a longer stay, your guest must complete the form below:

• Guest form for longer stays

The guest must complete the form himself and send it to bolig@sdu.dk.

Please ask your guest to send the form as soon as possible. The longer we have to find accommodation, the greater the chance that we can find just the right one for your guest. In addition, it is important that your guest reads the entire form thoroughly, as it contains important information, e.g. on restrictions in relation to price, housing type, size and number of rooms.

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The housing below is associated with the University of Southern Denmark. If the desired accommodation is not found among these, or the accommodation is not available, there is still the option of looking for long-term accommodation among private landlords (see section above).

• Langegade
• Killerup Skovgaard
• Campus Apartments: Cecilie Mærsk & Claus Mærsk

Guide for booking SDU tenancies.

For availability of the above tenancy, contact Boligformidlingen at bolig@sdu.dk.

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Do you have a home that you want to rent out to foreign SDU guests? Then this is also possible through the Housing Agency.

Your home simply has to meet the following requirements:

• Located in Odense
• Partially or fully furnished
• Internet
• Rental period of 2 months or more
• Max. DKK 8,000 in monthly rent

If you want to rent out your home through Boligformidlingen, you can contact bolig@sdu.dk and find out more.

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There are three meeting rooms at Campus Kollegiet

• The smallest room, Cloud, on the 13th floor
• The middle room, Rainbow, on the 13th floor
• The largest room, Sky, on the 14th floor

You can see the maximum capacity in the premises on page 2 of this booking form.

The premises can be booked free of charge by SDU employees for professional events.
It is also possible to rent the premises for private events, for a fee. For more information, contact bolig@sdu.dk.

The premises can be booked all days of the week and at any time.

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To book a room, you must fill in this booking form and send it to the housing agency at bolig@sdu.dk.

You can always make changes to the number of guests etc. at a later time, but no later than one week before the booking.

Please read the booking conditions in the form carefully.

You can check whether the premises are available before filling in the booking form. You do this in ResourceFinder or by writing an email to bolig@sdu.dk.

When the room has been booked for you, you will receive a confirmation via e-mail. Please note that the room is not booked until you receive this confirmation.
The email will also contain the lift code for the day and instructions for using the room.

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