Event support

An SDU event forms part of the University’s ordinary activities: education, research and dissemination.

An SDU event always has an SDU employee as the responsible organiser. It is the responsibility of the SDU employee to ensure that rules for bookings and renting are observed.

If your department needs a room to organise a Christmas party or summer party, for example, you can also borrow a room for this purpose. A deposit is always required for these purposes. 

We do NOT lend rooms for private parties or private purposes.

For safety reasons, Technical Services must always be informed via 8888@sdu.dk about conferences and events with more than 150 participants

An external event is an event not associated with any SDU employee.

Rentals are based on commercial terms designed to prevent distortions of competition between SDU and established meeting and conference providers. SDU cannot make resources available for external events free of charge.

To rent a room, contact Technical Services at 8888@sdu.dk. Rental of rooms at SDU is subject to availability, as per the rules for bookings and renting.

In addition to the rental fee, the organiser must pay for the setting up of rooms/areas and returning them to their original state and, to the extent that SDU deems it necessary, must pay for attendant supervision during the event.

A joint venture event is a collaboration between an SDU unit and one or more external partners. The parties jointly contribute to the event and share both expenses and income.

Expenses can typically be divided in such a way that SDU provides knowledge workers, rooms and fixed AV equipment. The external partner covers the actual costs for e.g. attendant assistance, cleaning and any equipment ordered externally.

SDU must be clearly identified as a co-sender on materials etc.

Joint venture partnerships can be formed for both a specific one-off joint project and a recurring partnership.

A joint venture event always has an SDU employee as the responsible organiser. It is the responsibility of the SDU employee to ensure that the rules for bookings and renting are observed.

Technical Services must always be informed about an event and must participate in meetings regarding logistics and security.

If you are a student or a student organisation and need a room to host a party or social event, please send an email to 8888@sdu.dk.

If you are organising a conference or event that is not categorised as a party or social event, please refer to the information on joint ventures.

Guidelines for holding political debates at SDU

As a university, SDU is keen to support democratic debate and dialogue. That is why SDU makes its campuses available for the hosting of political debates in connection with referendums and elections in Denmark.

As an educational institution, SDU places great importance on its students being the primary target audience.

The activities may be initiated by SDU or by external parties who contact SDU. However, in view of the University’s internal resources, SDU reserves the right to decline requests for activities.

The distribution and display of election material by external parties on SDU’s campuses must comply with SDU’s guidelines on external marketing.

To ensure democratic legitimacy in a political debate held at SDU, all political parties standing for election must be invited to participate. The debate should be chaired by a neutral moderator, such as a relevant member of staff from SDU or a journalist from a local media outlet. 

A political debate held at SDU must be open to all media.