Technical Service handles the administration of SDU's car fleet for use in the Common Area.
The faculties have their own vehicles. Technical Service refers to your faculty or institute's own guidelines and instructions.
Booking of the Joint Administration's cars
There are cars and vans available in Odense.
In the cities of Sønderborg, Kolding, Esbjerg and Slagelse, there is only 1 car available.
The joint administration's vehicle fleet can be borrowed by:
- Employees in the Joint Administration, the Rector's Secretariat and SDU RIO.
- Non-employees (e.g. cross-cutting student associations or craftsmen), where the use has a useful value for SDU.
Note: The cars can only be used for official purposes, where work-related tasks are carried out for SDU. It is NOT permitted to run private errands while driving. The cars may not be used to transport hitchhikers, family members or other persons without official relations to SDU or goods/goods that are unrelated to the service.
Read more here about the general rules for using SDU's own vehicles:
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Instead, follow this guide from SDU IT when you wish to book a car.
Always remember to update your reservation in Outlook if changes occur in relation to time, place or driver. If you are not going to use the car anyway, cancel your reservation in Outlook. Open the reservation and select "send cancellation".
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In Odense, car keys are picked up and handed over at Logistik during working hours Monday to Thursday at 07.30-15.45 and Friday at 07.30-14.45.
If you need to collect and hand over keys outside working hours, please contact 65508888.
The keys are marked with vehicle number and registration number. and code for refueling.
Especially for the cities
in Esbjerg, Kolding and Slagelse, keys are collected and handed in from the officers, while in Sønderborg it is in a key box, where the code is handed out by the Campus coordinator.
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Odense
In Odense, cars are picked up and returned at the gravel parking lot at P1.
Especially for the cities
Contact the officers for information. In Sønderborg, the Campus Coordinator is contacted.
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Always use the fuel card in the car. The fuel card can also be used as a payment card at the Storebæltsbroen.
Remember receipt!
Note that it may ONLY be used for the borrowed car.
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Before you start, check that the following are in the car:
- Driving log (check mileage)
- Petrol card and SOS card
- The car's instruction book
Check if the car is filled:
- Sprinkler fluid. There is a canister in the car to refill
- Fuel
When returning home, the following must be done:
- Complete the driving record
- Hand over the car with a minimum 3/4 full tank
- Deliver the car in a tidy condition
- Hand over keys to Logistics. if it is outside working hours, call 65508888
- Remember to hand in receipts for petrol purchases and tolls
Remember to report any faults, defects or irregularities with the car to 65508888.
If you are delayed, you must immediately contact 65508888.
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Note: For "Purpose of the drive", you must state: place, purpose and participants. You must write the destination with name and address as well as purpose and participants. You do not need to write the names of all participants.
Example:
- Purpose of the drive: New Year's Eve, SDU Sønderborg, Alsion 2, 6400 Sønderborg.
- Participants: Area managers and university director.
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Accident
Call SOS Dansk Autohjælp on 70108090. State the agreement number 99463851. They can help with the further process, including possible transport home or to the destination. Then contact Technical Service on 65508888. Feel free to download the SOS roadside assistance app before departure.
Theft
The car must never be left unlocked. Effects such as computer must never be left visible in the car, but must be placed in a locked luggage compartment.
If the car or SDU property is stolen, contact the police and then Technical Service on 65508888.
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Since the SDU cars are used by many different users, it is important that the cars always appear tidy and neat after use.
After the loan, the cars must be returned in a tidy condition and full of fuel.
If Technical Service finds that this is not the case and it entails extra preparation of the cars, that expense will be charged to the user's area.
In the case of repeated cases with a user, this will result in a ban on the loan of SDU cars.
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It is not allowed to smoke in SDU-cars.
The cars can also be loaned to non-SDU employees. To book a car for this purpose, this form (only in Danish) must be completed and sent to 8888@sdu.dk.
Petrol, bridge toll etc.
Each car has a payment card for petrol. This card can also be used as a payment card for the Storebæltsbroen and for ferry crossings Bøjden-Fynshav.
Always remember the receipt!
Guidelines
It is important to familiarize yourself thoroughly with the guidelines for using the cars. The guidelines can be read here.
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