zExpense - SDU's system for the reimbursement of travel costs and expenses

In 2018 SDU implemented zExpense as the system for the reimbursement of travel costs and expenses. The system is provided by ZeBon.

Access:

Employees at SDU get access til zExpense in one of the following ways:

• Type "sdu.dk/rejser" in the address bar / URL in the browser.
• Type "sdu.dk/zExpense" in the address bar / URL in the browser.
• Type "myapps.microsoft.com" in the address bar / URL in the browser. Here you will find a tile named zExpense.

All employees can also register business travel when they are outside SDU’s network. Please use http://online.sdu.dk.

User set-up:

User set-up of SDU employees in zExpense takes place automatically when the following criteria are met:

1. From AD, the person must have an SDU email
2. Created in the address book in HCM
   • LocationName (PrimaryCampus)
   • PersonNumber (employee no.)
   • NationalID (cpr-nr.)
   • AddressLine1 (private address)
   • CostCenter1 (approx. Location)
3. In AD, the account must be active.

User set-up in the travel settlement system of persons - who are not employed at SDU - is carried out by the Travel Office upon request via email rejser@sdu.dk.

We have developed four guidelines about the use of zExpense: 

• Logon and personal settings on PC and smartphone 
• Create items of expenditure using your PC 
• Register mileage and create settlements in the app     
• Creating subsistence allowance items in zExpense on a PC  

We have developed some videos about the use of zExpense:

• How to log on to zExpense using your computer
• How to log on to zExpense using your mobile
• How til create items of expenditure in zExpense
• How to create subsistence allowance items in zExpense
• How to register mileages in zExpense using your mobile
• How to create settlements in zExpense using your mobile

• SDU's internal circular on work-related trips 
• SDU's internal circular regarding SDU's payment of allowance for driving in privately owned vehicles 
• Information about the Travel Office at SDU, including links to various pages about travel and expenses (the page is only available in Danish). 

If you have any questions about zExpense, please contact the administrative staff in your department. 

If the administrative employee in your department does not know the answer, you can contact the employees in The Travel Office.