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Drills

Here you can read more about the different types of drills used at SDU.

There is a focus on resilience both at the overall management level and in all units. It is therefore important that drills are organised to test and train the top management level in crisis management at both strategic and operational levels.

There is also a strong focus on organising evacuation drills. The goal of these drills is to ensure that employees and students have a general knowledge of the principles and that everyone feels safe being in SDU’s buildings. Thus, there is a primary focus on information and education.

It is also important to recognise that it is difficult to practice the concepts in areas with no permanent staff. As mentioned earlier, it makes perfect sense to focus on information and education in these areas.

SDU’s definition of an evacuation drill

Testing of already implemented measures to ensure that students, staff and guests can safely exit the buildings in the event of fire, bomb threats or other incidents where the buildings or parts thereof must be evacuated quickly and in a controlled manner.

It is more important that students and staff are familiar with concepts and procedures, and can get out of the buildings on their own, than a given time factor.

All sections must plan and organise at least one drill per year. If you are unsure which type of alert is available in a specific building, please contact Technical Services on tel. +45 6550 8888.

Drill types

  • Emergency drills for senior management

    An annual emergency drill must be organised at strategic and operational level. The purpose of the exercise is to test the organisation’s ability to make decisions, the ability to quickly mobilise channels for internal and external communication, cooperation with authorities and internal coordination at management level.

    The participants are senior management, unit managers and heads of division.

    The University Director is responsible for organising these drills.

    Estimated time: 3–6 hours

    Level of competence: In-depth knowledge of the University’s crisis management concept and organisation.

  • Evacuation drill model 1

    In connection with a department meeting, the material is collected from the evacuation rack in the corridor. Briefly review the role of the evacuation and assembly point leader. The boundaries of the section’s evacuation area are identified based on the building plan on the back of the instructions for the evacuation leader.

    An important thing is to review what the signal for evacuation is in the area. Is there a voice or tone alert, or the alert is initiated by the staff present? If there is no local knowledge of the alert type, this information can be obtained from Technical Services. Call or text 8888.

    Identify escape routes and ensure that everyone understands that these must be kept clear. In this context, it must also be ensured that everyone is aware of alternative escape routes, as most people will always try to escape the way they came in.

    Last but not least, ensure that everyone knows the location of the nearest assembly point. This is shown in the overview drawing on the back of the instructions for the assembly point leader.

    Estimated time: 10 minutes.

    Level of competence: Only requires knowing where the evacuation rack is located.

    Evacuation drill model 2

    During other meeting activities, participants are asked if they are familiar with the evacuation concept. If this is not the case, type 1 is used. If familiar with the concept, ask two of the meeting participants to download the instructions for the evacuation and assembly point leader, respectively.

    An important thing is to review what the signal for evacuation is in the area. Is there a voice or tone alert, or the alert is initiated by the staff present? If there is no local knowledge of the alert type, this information can be obtained from Technical Services. Call or text 8888.

    They must then don the vests and explain to the other meeting participants what they would like them to do in an evacuation situation.

    Meeting participants follow the evacuation and assembly point leader’s instructions as if it were a real evacuation situation. The desired behaviour is reviewed and everyone goes to the assembly point together.

    You can choose to involve other staff in the evacuation area – in consideration of the other activities, of course.

    Estimated time: 20 minutes

    Level of competence: Familiarity with the evacuation concept.

    Evacuation drill model 3

    In agreement with Technical Services, a drill is planned where any warning signals are activated. A prerequisite for organising such a drill is that the section/area has participated in type 1 and type 2 drills.

    At a minimum, the drill is announced to employees with insight into what activities are taking place in the area at the time.

    The drill is initiated either by activating the warning system or by the local drill coordinators shouting out that ‘This is an evacuation drill. Initiate evacuation of the area’.

    Staff who have not already been designated a role should preferably take on the role of evacuation and assembly point leaders – and other staff and whoever else is in the area should act in accordance with the established principles.

    The drill can be finalised when everyone is at the designated assembly point and it is clear that everyone has been evacuated.

    Estimated time: 20 minutes

    Level of competence: Exercise models 1 and 2 have previously been carried out in the area.

 

 


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Technical Services University of Southern Denmark

  • Campusvej 55
  • Odense M - 5230

Last Updated 07.02.2024