Before the exam
Please check with your Faculty recommendations, they may include guidance for censors.
It is recommended to contact your censor and make them aware of which online platform you will be using for the oral exam and how you plan to organize the oral exam. If they are not familiar with Zoom or the features you plan to use, invite them to a Zoom meeting and practice using the platform together. Remember in Settings to make the censor a co-host, in this way they have some host-privileges. It is also important to clarify and agree your roles during the exam. Who will take notes, how will you share the questions, how will you signal to each other when you want to make a point or ask a question? You can use the Chat to send private messages during a Zoom session. If you plan to do this, it is advisable to go to Settings and switch off participants’ access to saving the Chat, which will prevent students from saving the Chat text.
Information to students
Guidelines and FAQ for students at SDU
Technical support available for students?
As for all SDU staff, SDU IT is ready to support the students either via servicedesk@sdu.dk
or phone 6550 2990.
Further resources for students can be found here.
| Pre oral exam check you and the censor are ready and sound and web cams are working | Possible Timings for a 20 minute oral exam | ||
| 2 minutes | Bring student in from Waiting Room to Main Room | ||
| Check student’s photo ID –they must hold it up to the webcam | Welcome the student and read out your Introduction Script and Screenshare it | ||
| 10-12 minutes | Start exam | ||
| End exam | |||
| Up to 5minutes | Tell student you will now move them back to the Waiting Room–tell them how long they will be there. | ||
| Move the student to the Waiting Room. | *Discuss grade and feedback with censor or reflect on your decision if examining alone | ||
| 3 minutes | When you are ready, bring the student back to the MeetingRoom–share grade and feedback and feed forward | ||
| Student exits meeting room | |||
Starting up Oral Exam
For the exam students need to use their own computer, microphone and webcam. It is important that they in good time ahead of the exam make sure that their webcam and microphone are correctly installed and working.
At the beginning of an exam, students log into a Waiting Room where they can test their sound and video. They can’t do anything else besides waiting for the examiner to let them into the virtual exam room. It is however possible for the examiner to write a message to the students in the waiting room.
If your exam is an “exam without additional resources” it is important to clarify to the students that this means having no books or other materials near your computer.
Students need to have their Student ID Card ready to identify themselves. If a student can’t find the ID card or if it is broken, then a passport or a driver’s licence can be used as identification.
It is important to clarify to the students that it is not allowed to exchange information or be in contact with fellow students or other persons during the exam.
During the exam
Follow your Faculty’s guidance on the procedure of technical breakdowns.
In generic terms a technical breakdown occurs if the network connection fails during exam and if it is not restored within 5 minutes. This means that you must live with shorter outages even though it feels very disturbing.
Find guidance on how to use Zoom here: https://sdunet.dk/da/personale/arbejdsmiljoe/coronavirus/coronavirus-elearn/onlineundervisning
You might be especially interested in:
Sharing the Whiteboard: https://support.zoom.us/hc/en-us/articles/205677665-Sharing-a-whiteboard
Sharing screen: https://support.zoom.us/hc/en-us/articles/201362153-Sharing-your-screen
Annotation on a shared whiteboard: https://support.zoom.us/hc/en-us/articles/115005706806-Using-annotation-tools-on-a-shared-screen-or-whiteboard
Tell the student you will move them to the Waiting Room and you will bring them back in XX min
Move the student back to the Waiting Room – check the student is in the Waiting Room before starting your discussion
Decide grade or exam outcome and prepare feedback and feedforward
Bring the student back into main meeting room – share the outcome/grade and feedback and feedforward.
Cheating
The examiner or the censor can ask students to pan the camera around. Students can also be asked to share their computer desktop.
It is not allowed to exchange information or be in contact with fellow students or other persons during the exam
It is allowed to use additional resources and internet in ways that are specified for the specific exam (formulated in the course description).
If the exam is an “exam without additional resources” then the student is not allowed to open browser windows, open assignments or notes from the semester, send or receive text or chat messages during the exam.