As a general rule, you must use public transportation as much as possible in connection with a work-related trip. If it is most appropriate and economical for SDU that you use a private vehicle, this is possible.
Your travel expenses can be reimbursed via SDU’s travel reimbursement system zExpense.
Be aware of local agreements on reimbursement of mileage allowance. For instance, the kilometers between your home and place of employment must be deducted if you drive directly from your home address to the destination, depending on whether the driving takes place on a day when you have pre-viously agreed with your manager to work from home.
You can read SDU’s internal circular on driving from another location here.
Information that must be included in the mileage reimbursement:
• Date
• The purpose of the journey
• The start and end location of the journey, such as residence or name of the person or company visited, including the address. (Street name, number and city)
• Number of kilometers driven
• Registration number of the vehicle used
Mileage reimbursements must be made within the same month that the driving took place. Read more about mileage allowance here.
Sidst opdateret: 15.07.2024