Pro forma invoice:
May not be used to for paying or as an expense documentation
Credit notes:
All Danish companies must send a credit note to DBM´s EAN no. 5798000423268.
Intern trading at SDU:
We can send an “invoice” to another department at SDU if they must pay DBM money.
Invoices:
All Danish companies must send an invoice to DBM´s EAN no. 5798000423268.
After your purchase, please send the financial team an email with answers to the questions below.
- Please inform the financial team about the purchase (more detailed reason)
- Please also provide the financial team with some relevant documentation in the form of a purchase email or similar (all in PDF form).
- Please state the amount to be paid in the email.
- Please provide the financial team with an approval from your group leader, the project holder or Professor & Head of department Dannie Kjeldgaard if necessary (all in PDF form).
- Please state which analyse number or project number to pay (if you don´t know, please ask your group leader, the project holder or the financial team).
Link to invoices on SDU here.
SDU prefers to receive foreign invoices:
You don´t have to pay yourself and SDU can deduct VAT. This applies for conference fees, membership fees, and other companies etc. If you cannot receive and invoice, please state it when making a zExpense for your purchase.
There are two ways for SDU to receive a foreign invoice:
- The first is an invoice via mail, please see details in the link. Send it to me with your approval, the purpose and how it should be paid.
- The second is an invoice via PEPPOL. It is an international feature function in SDUs financial system that allows you to send and receive electronic invoices to and from foreign trade partners securely and legally via the Internet.
In practice, this means that some of our foreign suppliers can start sending electronic invoices to SDU. In the future suppliers will be required to send an electronic invoice to SDU.
Additional information about PEPPOL is included in point I of the purchase invoices from foreign suppliers: https://sdunet.dk/da/vaerktoejer/vejledninger/oekonomi/koebsfakturaer+fra+udenlandske+leverandoerer
Questions about PEPPOL can be addressed to kreditor@sdu.dk
Link to Guide for foreign suppliershere.
If you have any queries, please contact the financial team for more information or help.