Register your working hours - for you who are an hourly-paid student (e.g., student assistant)
Shortcuts to mTIME
You are responsible for filling out your timesheet and sending it to the hourly wage controller so your salary can be paid.
Please note the following:
- Only approve your timesheet once the entire month has been completed
- If you have not worked during a month, you must still send an empty timesheet for approval.
Log in to mTIME using your work email and corresponding password, if prompted (e.g., if you are using your own equipment). When using an SDU computer, you will be logged in automatically. (If you do not have a password for your work email, you can create one at: password.sdu.dk. You must have set up MFA/two-factor login, which can be created at: mfa.sdu.dk, and have the Microsoft Authenticator app on your smartphone. If you need help with your password or MFA, you can contact SDU IT).
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Click on the pencil icon next to the desired date to register an arrival time.
Please note that it is not possible to make registrations for future times (not even on the same day).
Enter the arrival time manually or click on “Set time” to select the current time.
The time must be entered using a colon (HH:MM)
Finish by clicking “Save and close”
The arrival time is now registered, and the timesheet will display 0.00 in red numbers
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Click on the red numbers on the timesheet when you finish work
- Click on the line with the arrival time at the top of the pop-up box
- Then insert the departure time by either typing it manually or pressing "Set time" to select the current time
- Adding a comment is optional
- Finish by clicking "Save and close"
The registration is now complete, and the system automatically logs the hours under the line "Working time" while "Total time consumption" is updated.
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Click on the arrival/departure time for the desired date
Click on the line with the arrival and departure time at the top of the pop-up box.
Then make the desired corrections
Finish by clicking “Save and Close”
The corrections are now completed, and the timesheet will be automatically updated.
Register your arrival/departure time based on the correct date:
Click on the small pencil under each date, and enter your working hours:
Only for HK and PROSA: For assigned evening or weekend work, you must select “planned with manager”:
Finally, select save and close.
Transfer hours to analysis number
Enter the number of hours based on the date and analysis number where you have logged hours:
If you have worked for multiple departments/analysis numbers on the same day, you can distribute the hours among them as listed on your timesheet.
The timesheet for the month can only be submitted ONCE per month, so do not send it before the month has ended.
Click on “Overview” under “Statement”
Review the timesheet and click “User Approve”
Your hours are now submitted for review.
Check that the timesheet has been sent for payment
Under “Statement” and “Overview” is also where you can see when your timesheet has been approved and sent for payment.
At the red circles, you can locate the timesheet for the month you want to find.
On the blue line, you can see whether you, the reviewer, and the approver have approved it.
Converter
Minutes to decimal hours
Weekly work norm to hours per day
News regarding working hours
Support for time and hour registration
Do you need help? Contact your local superuser or visit our support page here.
You are also always welcome to write to us if you have any questions. Write to mtime-support@sdu.dk