Erasmus Staff Mobility

Apply via the internal SDU Call – application deadline is June 7th, 2023.

SDU International has sent the call to various Heads of institutes and departments, and they forward it to the rest of their department.

Application after June 7th, 2023 will also be possible.

Please use the document “Application for Erasmus+ staff mobility 2023-2024” if you apply after the initial deadline. Application after June 7th will be subject to availability. 

Priority will be given to those who have not been on an Erasmus+ staff mobility before.

It is possible to apply for more than one mobility in the same academic year. In that case it is important to prioritise your mobilities, as there will initially only be allocated one mobility per applicant.

Please note, you will have to fill out the application online for each mobility stay you are applying for.

The mobility applicant must be employed at SDU.
PhD students can also apply, provided they have an SDU employment contract (Please note, it is not possible to use Erasmus+ Staff Mobility in connection with your PhD research stay abroad (“miljøskifte”). We are not able to support long term stays).

The grant awarded per mobility is approximately 1200 EUR (per 2023) and can be less as this depends on destination and duration of your stay.  

Before the mobility you must fill in a ’Teaching/Training Agreement’ between you and the host institution. This agreement must be signed by you, the host institution and lastly SDU International before starting the mobility. This form will be sent to you if you are awarded a grant. 

If an awarded mobility cannot take place, please let us know as soon as possible at staffmobility@sdu.dk. 

The mobility must take place between September 1st, 2023 and December 31st, 2024.

There must be an active Erasmus+ exchange agreement between SDU and the host institution and it must include Teaching Staff Mobility. A list of our current exchange agreements is sent out along with the Call, but if you want to go to an institution currently not covered by an agreement, one can be made as part of organizing your stay. SDU International will assist you in this process.

Duration: The mobility must last at least 2 days (excluding travel) and include a minimum of 8 teaching hours per week. The 2 days must be consecutive.

The host institution must be an eligible Erasmus+ institution holding an ECHE (Erasmus Charter for Higher Education; please find a list here OR a public or private organization active in the labor market or in the fields of education, training and youth, in any Erasmus+ Programme Country.

Duration: The mobility must last at least 2 days (excluding travel), and the 2 days must be consecutive.

This activity supports the professional development of HEI teaching and non-teaching staff in the form of training events abroad (excluding conferences) and job shadowing/observation periods/training.

There must be an active Erasmus+ exchange agreement between SDU and the host institution and it must include Teaching Staff Mobility.

Duration: The mobility must last at least 2 days (excluding travel) and include a minimum of 4 teaching hours per week. The 2 days must be consecutive.

Your grant is not paid out directly to you.

The awarded grant is paid once your staff mobility stay is completed - and always directly to your institute/department. Your institute/department pays for flights/transport, hotel etc.

Once your stay is over, and you have completed your travel reimbursement via zExpense, the person in your department responsible for invoices/finance collects all the invoices and sends them to us. We then ask the Finance Department to transfer funds from the Erasmus project to your institute/department.

Once your Training/Teaching Agreement is filled out, your exact grant is calculated. This grant is the maximum amount that can be reimbursed to your institute/department.

If, for instance, you are allocated a grant of EUR 1.060, and you end up spending the equivalent of EUR 900, your institute/department will be reimbursed EUR 900. If you spend more than EUR 1.060, your institute/department will have to cover the difference. This is in compliance with SDU's internal travel regulations regarding business trips.  

If you have already been awarded a grant, it is always a good idea to book your mode of transportation as soon as you know your exact travel dates. This should be booked though “CWT Travel”.

Please read more about SDU Travel regulations here