Erasmus Staff Mobility

Apply via the internal SDU Call – application deadline is 16 June, 2024.

International Office has sent the call to various Heads of institutes and departments, and they forward it to the rest of their department.

It is possible to apply after the deadline. You must apply at least two months prior to the planned mobility, if you want to be sure to obtain the grant.

Please use this link. Applications received after the deadline will be subject to availability. 

It is possible to apply for more than one mobility in the same project period. In that case it is important to prioritise your mobilities, as there will initially only be allocated one mobility per applicant.

Please note, you will have to fill out the application online for each mobility stay you are applying for.

The mobility applicant must be employed at SDU.
PhD students can also apply, provided they have an SDU employment contract (Please note, it is not possible to use Erasmus+ Staff Mobility in connection with your PhD research stay abroad (“miljøskifte”). We are not able to support long term stays).

The grant awarded per mobility is maximum 1200 EUR (per 2024) and can be less as this depends on destination and duration of your stay.  

Before the mobility you must fill in a ’Mobility Agreement’ stating the purpose and other relevant details of the mobility. This agreement must be signed by you, the host institution and your supervisor/head of department at SDU. This form will be sent to you if you are awarded a grant. 
Please note that the ‘Mobility Agreement’ must be completed and sent to us at International Office at least 10 working days before the start of your mobility. 

International Office will then issue a ‘Grant Agreement’ stating the precise grant size based on the dates + destination you have entered in the Mobility Agreement. The Grant Agreement must be signed by you and returned to International Office before your mobility.

If an awarded mobility cannot take place, please let us know as soon as possible at staffmobility@sdu.dk. 

There must be an active Erasmus+ exchange agreement between SDU and the host institution and it must include Teaching Staff Mobility. A list of our current exchange agreements is sent out along with the Call, but if you want to go to an institution currently not covered by an agreement, one can be made as part of organizing your stay. SDU International will assist you in this process.

Duration: The mobility must last at least 2 days (excluding travel) and include a minimum of 8 teaching hours per week. The 2 days must be consecutive.

The host institution must be an eligible Erasmus+ institution holding an ECHE (Erasmus Charter for Higher Education; please find a list here OR a public or private organization active in the labor market or in the fields of education, training and youth, in any Erasmus+ Programme Country.

Duration: The mobility must last at least 2 days (excluding travel), and the 2 days must be consecutive.

This activity supports the professional development of HEI in the form of training events abroad (excluding conferences) and job shadowing/observation periods/training.

There must be an active Erasmus+ exchange agreement between SDU and the host institution and it must include Teaching Staff Mobility.

Duration: The mobility must last at least 2 days (excluding travel) and include a minimum of 4 teaching hours per week. The 2 days must be consecutive.

Your grant is not paid out directly to you.

The awarded grant is paid once your staff mobility stay is completed - and always directly to your institute/department. Your institute/department pays for flights/transport, hotel etc.

Once your stay is over, and you have completed your travel reimbursement via zExpense, the person in your department responsible for invoices/finance collects all the invoices and sends them to us. We then ask the Finance Department to transfer funds from the Erasmus project to your institute/department.

Once your Training/Teaching Agreement is filled out, your exact grant is calculated. This grant is the maximum amount that can be reimbursed to your institute/department.

If, for instance, you are allocated a grant of EUR 1.060, and you end up spending the equivalent of EUR 900, your institute/department will be reimbursed EUR 900. If you spend more than EUR 1.060, your institute/department will have to cover the difference. This is in compliance with SDU's internal travel regulations regarding business trips.