Additionally, most technical/administrative staff members at the Department of Biochemistry and Molecular Biology (including A-TAP) are covered by the faculty's flexitime scheme.
Athletics and movement stadium
According to the International Olympic Committee, the best athletics stadium in the world is located at SDU Odense. Best of all, the public has free access to the stadium. Find the Athletics Stadium here.
Mother: no later than 3 months before the expected birth, the mother must inform the SDU-personnel office (Vivi Madsen) and BMB (Camilla Windfeld-Lund) about the due date and when the maternity leave is expected to begin.
Father: no later than 4 weeks before the start of paternity leave, the father must inform the personnel office (Vivi Madsen) and BMB (Camilla Windfeld-Lund) about the due date, as well as when the paternity leave is expected to begin.
Also remember to inform your local working environment representative, so you can make a workplace assesment. Look under BMB working environment.
SDU has a joint concept for emergency preparedness. The aim of the joint emergency preparedness is to provide security for the University’s staff, students and visitors.
In the joint concept for emergency preparedness, a number of topics have been prepared, allowing employees to find more detailed information and guidance about different emergency preparedness situations.
Topics include:
As an employee, you must follow SDU’s guidelines for the use of IT. In the guidelines, you can find out more about what is allowed – and what is not allowed – when you use SDU’s equipment, networks and systems.
When SDU processes information and/or personal data, it is done responsibly and with due care. Proper processing of personal information is an important foundation for the University’s daily activities and for SDU’s creation of value for and with the surrounding community.
As an employee, you will find user-oriented information about data protection and information security for administrative employees, researchers or lecturers in a single place at SDUnet.
If you have detected a breach of personal data security, you must report it as soon as possible. You can do this here.
BMB: Official BMB-distribution lists, to be opdated by the section of administration and service(SAS).
AZ-DL-NAT-BMB-VIP (permanent VIP)
AZ-DL-NAT-BMB-T-VIP (limited assistant professors, limited associated professors and limited postdocs)
If you want to send and email to everyone at the department, then you can use the distribution list AZ-DL-NAT-BMB-ALLE , which contains all the above lists.
The new holiday regulations mean that you as an employee can take holidays as you accrue them.
Holidays are accrued from 1 September to 31 August (the holiday year) and can be taken in the period from 1 September to 31 December the following year (the holiday period).
Special holidays are still accrued in the calendar year, to be taken in the period from 1 May to 30 April the following holiday year.
We have gathered a variety of resources to help you find your way around SDU Odense:
SDU Maps campus map and directory is a combined map and directory for SDU Odense. It includes a search function to help you find conference rooms and classrooms, among other things.
SDU Maps is also available as a smartphone/tablet app from the App Store or Google Play.
Remember to familiarise yourself with the current parking regulations. Via the link you will also find a map of parking spaces on campus.
SDU Odense also has facilities within Vidensbyen, Cortex Park on Campusvej and at Winsløwparken at OUH.
Lost and found items can be handed in – and picked up – at Technical Services.
On Campusvej in Odense, please inquire at the reception on Campustorvet.
In Copenhagen, Slagelse, Kolding, Esbjerg and Sønderborg, please inquire with Technical Services’ attendants.
Property that has been lost or forgotten at one of SDU’s locations and handed in to Technical Services is handled as follows:
Valuable items are handed over to Funen Police’s Lost and Found office as soon as possible, i.e. within a few days, unless the owner has picked up the item beforehand. Examples of valuable items are: money, particularly valuable jewellery, electronics, computers, watches, mobile phones, expensive clothing, bags and the like.
All items with names, e.g. passports, driver’s licences and the like, are handed in to Funen Police’s Lost and Found office as soon as possible, i.e. within a few days, unless the owner has picked up the item beforehand. If there is a name on the item, Technical Services always tries to contact the owner before handing the item in to Lost and Found.
Lost and found items in addition to those listed above are stored by SDU for at least 30 days, after which the items may be sold, given away or destroyed, unless the owner has picked up the item beforehand.
Please note: SDU cannot be held responsible for any missing valuables. We only store the items we find, but since the premises are only cleaned in the morning, items may disappear before the cleaning staff finds them.
Grafisk Center is SDU´s in-house digital printing office. We provide a wide range of print services to staff at SDU.
HCM (SDU’s HR system) is used for registering annual leave etc.
In HCM you can view your annual leave, and you can move and register it yourself. Click here for instructions.
BMB: Here you can provide information about relatives in case of emergency during working hours.
Smoking
Smoking is confined to the outdoor ‘smoking shelters’. This also applies to e-cigarettes.
LITTER
Clean up after yourself and throw your rubbish in the bins. Return used tableware on the provided trolleys.
Bicycles and other vehicles
Bicycles must be parked outside in the bicycle racks. For safety reasons, students are not allowed to ride scooters and electric vehicles indoors.
Scooters and the like must be parked outside in the bicycle racks and must not be kept in the University’s rooms.
Employees may ride a regular scooter indoors for work purposes, but please pay attention, adjust the speed and stay within the marked lanes.
Noise
Be considerate – keep your voice down when you move around the hallways so that you don’t disrupt teaching or meetings.
Be particularly considerate in the exam periods. Keep an eye out for the yellow signs on the doors.
Pets
Dogs or other pets are not allowed at SDU.
Guide dogs, however, are permitted.
Music, video etc.
If you want to play music, have a fund-raiser, record video/take pictures for public use, distribute printed matter, have a stand at SDU or similar, you must first make an agreement with Technical Services.
Promotion and marketing
If you want to do promotions and marketing on SDU’s premises, please contact 8888@sdu.dk.
Permission for promotion/marketing is granted on the condition that no signatures, either binding or non-binding, are received, including subscription drawings. It is not allowed to hand out merchandise that is sold in the cafeteria (e.g. water bottles). Purely selling items is also prohibited.
In addition, you are responsible for ensuring that you are not a nuisance to the University’s regular traffic or blocking escape routes.
Posters, notices etc.
You may only put up posters and other notices on fixed notice boards, never on glass sections, doors or walls.
Please note that some notice boards are reserved for departments, the Central University Administration, associations and the like.
Random notices will be taken down.
Alarm
At SDU, there is a strong focus on effective alerting in case of emergencies.
BMB: All purchasing for the Department of Biochemistry and Molecular Biology must go through the department's procurement office. Inquiries related to purchasing must be sent by e-mail to bmbindkoeb@sdu.dk.
Rules for purchasing at BMB can be seen here.
Before you start any purchasing process, please check whether the item you need is available second-hand somewhere at SDU. You can do that through SDU's Commodity Exchange (opens in SharePoint).
Regarding Courier and Mail shipping: All Courier import and export must go through procurement. Procedure
Ordinary parcel mail with PostNord requires a parcel label, which is also available through BMB purchases.
The Service Desk at SDU IT supports everyone at SDU with everything from computer issues, consulting and purchasing of hardware, A/V solutions, mobile telephony and much more.
We strive to resolve every inquiry we receive, and if we cannot fix your problem, we will help you find someone who can.
If your problem is urgent, please call us. We are ready to assist you at +45 65 50 29 90 during the following hours:
Monday – Thursday from 7:45 a.m. – 3:30 p.m.
and emergency teaching support from 3:30 p.m. – 6:00 p.m.
Fridays from 7:45 a.m. – 3:00 p.m.
and urgent teaching support from 3:00 p.m. – 6:00 p.m.
Saturdays: Urgent teaching support from 9:00 a.m. – 4:00 p.m.
Urgent teaching support is support for lecturers in classrooms on Campusvej, primarily basic A/V support.
You are of course also always welcome to visit our physical Service Desks, which are available on all SDU campuses. Please note that local business hours may vary.
If you need to purchase IT equipment, you can read more about the different options offered by our webshop. Please log in to view the prices.
BMB: All IT equipment, incl. mobile phones, must be ordered through BMB procurement: BMBindkoeb@sdu.dk after approval from the head of research / head of department.
Contact Birgit Gotthardsen Jacobsen
Access to SDU free wifi - one day guests
Everyone can log on to the free wifi SDU-GUEST whitout a code or identification.
Acadre is the University’s ESDH system and is used for filing documents that are subject to a filing obligation in accordance with current legislation. ESDH is a Danish acronym that stands for electronic case and document management.
The main rule for when you as an employee must file a case or other documentation is that if you oblige SDU, for example via an agreement with a partner or something else, it must be filed. Items that should be filed include email correspondence with an external party and actual contract documents. Read more about when and how to handle filing on the ESDH pages.
If you move to a new office, you must send an e-mail with both the old and the new office numbers to Camilla Windfeld-Lund in order for your office name sign, the overview board and your HCM profile to be changed.
If you change phone numbers, you must correct your phone number in HCM yourself.
BMB:
Employees
Procedure for application to participate in a course/course-related activity (for employees) pdf
The purpose of the internal circular is to clarify the rules for payment of salary, fees and reimbursement of expenses to persons at the University of Southern Denmark. The reason for the circular is that SDU receives many visits from abroad, but the circular is used in connection with both international visitors and Danes.
BMB: Payment - assessment committees and guest lectures (pdf in Danish)
You are also more than welcome to contact one of the researchers mentioned above if you want to join the mentoring programme as a mentor.
SDU uses Microsoft Teams for telephony. Headsets and busylights can be ordered from SDU IT by contacting them on servicedesk@sdu.dk. Get more information about Microsoft Teams here.
BMB: At the Department of Biochemistry and Molecular Biology it is allowed to spend 2 x 30 min. of working time per week on participating in social exercise activities. For example running, walking, cykling, swimming or mindfulness.
An activity must take place with other colleagues. In terms of time, it should preferably be placed in the middle of the day and preferably in connection with the lunchbreak.
The working environment commitee evaluates the scheme on an ongoing basis.
An employee development interview (MUS) is a meeting held annually between and employee and their manager.
The Faculty of Science follows SDU's general guidelines for employee development interviews (MUS), but has adapted the interview format to local frameworks.
Click here to see whom you will be invited by. All Research Leaders/Principal Investigators will be invited by Head of Department, Jakob Møller-Jensen.
A free wireless network, SDU-GUEST, has been set up, which anyone can log on to to without a code or other identification.
Starting a job in a new place with many new colleagues and brand new surroundings is exciting, and you will naturally have a long list of practical questions that come to mind.
BMB: All new employees receive an onboarding material.
SDU has its own Language Services Unit, where you can get help with your translation tasks. Read more about the Language Services Unit and their services or write to them at sprog@sdu.dk.
It is possible to print in full colour on two printers at the Department of Biochemistry and Molecular Biology.: MFP 1015 (V14-500-1, printer room) and MFP 1019 (corridor V5-500-2, near SAS).
Chose "Sprint" and "print in color" and go to one of the two printers.
Recognition is important in a busy life, but is often overlooked. Therefore, the Faculty of Science awards prizes to recognise a special effort among employees.
PURE is a research registration system used by all Danish universities.
As a researcher at SDU, you are required to register your publications in PURE, given that the registration of publications by each researcher is an element of the model for distribution of public funding for research to Danish universities.
Information registered in PURE is displayed in the SDU Research Portal, where all researchers at SDU have a personal profile displaying their research output, activities, CV and more for public viewing.
On the travel office’s pages under the Finance Department’s service pages, you can find all the current rules for travelling and travel reimbursement at SDU.
When you have had expenses in connection with travelling, you must enter your travel reimbursement yourself in SDU’s digital reimbursement system zExpense.
Smoking must take place in the outdoor 'smoking shelter'. This also applies to e-cigarettes.
To order Safety signs, contakt technical service 8888@sdu.dk
Employees at SDU Odense and OUH have the opportunity to become members of SDU Fitness.
The SDU International Club arranges a number of social and cultural activities with the aim of helping staff from abroad to adjust more easily into life in Denmark.
The activities are for everybody employed at SDU and their accompanying spouse/partner/children.
SDU’s Office suite contains a variety of templates that can be accessed in PowerPoint and Word, respectively.
In PowerPoint, you will find, among other things, a number of ready-made templates that enable you to produce varied presentations. You will also find covers in different colours or with wallpapers and much more.
In Word, there are a number of different templates for, among other things, meeting minutes, notes, reports, flyers and posters.
The various templates are accessed via the ‘Templafy’ app, which is integrated directly into the Office suite.
As an employee at SDU, you have the opportunity to use the swimming pool at the University for free at certain times of the day. See the opening hours for employees here.
You must report sick by e-mail to Camilla Windfeld-Lund on the first day of illness, no later than the start of your normal working day – preferably by e-mail to cwl@sdu.dk. If you are unable to send an e-mail, please call Camilla at +45 6550 4546 .
On the first day you return to work, you fill in and sign an absentee form and or just send an e-mail.
If you are to undergo surgery or prolonged treatment, you must inform your immediate manager of the dates of your absence as soon as you know them. This is to enable the work to be planned and tasks to be reassigned.
The Faculty of Science has a number of company cars that can be used by the faculty's employees and students. The Department of biology handles the administration of the cars. Read more about lending and booking here.
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May I drive my own car for work-related trips?
The general rule is that SDU employees on work-related trips must use public means of transport, to the extent possible.
The general rule can be deviated from if, based on an overall consideration, it is most appropriate and economical for SDU to use a private vehicle.
What to do if you want to use your own car
A private vehicle can be used if the head of department or head of division has issued a driving permit. A driving permit can be obtained permanently or for a specific trip.
If a permanent driving permit has been granted, the staff member does not have to seek permission to deviate from the general rule of using public transport for each work-related trip.
The driving permit is documented by the head of department or head of division’s instructions on travel reimbursement.
BMB: It should always be approved by the Head of Department before using your own car.
When you want to hire a student assistant, it is first necessary to clarify whether the unit can afford to hire one.
To do this, please consult with your immediate manager in writing to decide whether there is a salary budget for hiring a student assistant.
If confirmed, the recruitment process of the student assistant will have to be completed in collaboration with the unit’s local HR employee.
You can order a business cards yourself on the website sdu.dk/visitkort
You can order 50, 100, 150 or 1000 cpies in Danish or English. The price is 50 øre per card.
You should expect approx. 5 working days delivery time from the time of ordering.
“Work ethics” are a set of values and requirements centered on the importance of your work at the Department of Biochemistry and Molecular Biology and reflected especially in a desire to maintain a good work environment.