Rooms, spaces and facilities

On the Odense campus, barbecuing is only permitted in designated barbecue areas.

Here is an overview of the barbecue areas on the Odense campus

Each of the three designated barbecue areas by the TEK building has a permanent barbecue for staff use, free of charge. The three barbecues cannot be booked. 

Furthermore, it is not possible to borrow a barbecue, so you will need to bring your own if you wish to use one of the remaining barbecue areas. 

At the Esbjerg campus, the Friday Bar has a built-in barbecue. Anyone is welcome to use the barbecue. It is available on a first-come, first-served basis and cannot be booked. 

You may use your own barbecue, provided that you comply with the applicable regulations on the use of barbecues. 

At the Kolding campus, it is not possible to borrow a barbecue, and there are no designated barbecue areas. 

You may use your own barbecue, provided that the applicable rules regarding the use of barbecues are observed.

At the Sønderborg campus, the Friday Bar has a built-in barbecue. Anyone is welcome to use the barbecue. It is available on a first-come, first-served basis and cannot be booked.

You may use your own barbecue, provided that the applicable rules regarding the use of barbecues are observed.

An SDU event forms part of the University’s ordinary activities: education, research and dissemination.

An SDU event always has an SDU employee as the responsible organiser. It is the responsibility of the SDU employee to ensure that rules for bookings and renting are observed.

If your department needs a room to organise a Christmas party or summer party, for example, you can also borrow a room for this purpose. A deposit is always required for these purposes. 

We do NOT lend rooms for private parties or private purposes.

For safety reasons, Technical Services must always be informed via 8888@sdu.dk about conferences and events with more than 150 participants

An external event is an event not associated with any SDU employee.

Rentals are based on commercial terms designed to prevent distortions of competition between SDU and established meeting and conference providers. SDU cannot make resources available for external events free of charge.

To rent a room, contact Technical Services at 8888@sdu.dk. Rental of rooms at SDU is subject to availability, as per the rules for bookings and renting.

In addition to the rental fee, the organiser must pay for the setting up of rooms/areas and returning them to their original state and, to the extent that SDU deems it necessary, must pay for attendant supervision during the event.

A joint venture event is a collaboration between an SDU unit and one or more external partners. The parties jointly contribute to the event and share both expenses and income.

Expenses can typically be divided in such a way that SDU provides knowledge workers, rooms and fixed AV equipment. The external partner covers the actual costs for e.g. attendant assistance, cleaning and any equipment ordered externally.

SDU must be clearly identified as a co-sender on materials etc.

Joint venture partnerships can be formed for both a specific one-off joint project and a recurring partnership.

A joint venture event always has an SDU employee as the responsible organiser. It is the responsibility of the SDU employee to ensure that the rules for bookings and renting are observed.

Technical Services must always be informed about an event and must participate in meetings regarding logistics and security.

If you are a student or a student organisation and need a room to host a party or social event, please send an email to 8888@sdu.dk.

If you are organising a conference or event that is not categorised as a party or social event, please refer to the information on joint ventures.

Guidelines for holding political debates at SDU

As a university, SDU is keen to support democratic debate and dialogue. That is why SDU makes its campuses available for the hosting of political debates in connection with referendums and elections in Denmark.

As an educational institution, SDU places great importance on its students being the primary target audience.

The activities may be initiated by SDU or by external parties who contact SDU. However, in view of the University’s internal resources, SDU reserves the right to decline requests for activities.

The distribution and display of election material by external parties on SDU’s campuses must comply with SDU’s guidelines on external marketing.

To ensure democratic legitimacy in a political debate held at SDU, all political parties standing for election must be invited to participate. The debate should be chaired by a neutral moderator, such as a relevant member of staff from SDU or a journalist from a local media outlet. 

A political debate held at SDU must be open to all media.

In Odense, Technical Services provides guidance and assistance with booking everything from classrooms and meeting rooms to communal areas, meeting rooms and more.

You can book most rooms yourself via Outlook or TimeEdit. 
In some cases, however, bookings must be made through Technical Services. This applies, for example, to the Campus Square (Campustorvet) and O100.
Please note that bookings for some meeting rooms and areas are handled by the individual faculties. such as Agora at SAMF. In such cases, Technical Services is unable to assist with bookings.

Here is an overview of how to book the various room types:

Information will follow.

Information will follow.

Information will follow.

To book a room at SIF, please write to 8888@sdu.dk.

Technical Services can book the following rooms:

• Luftskibet, seats 49 people
• HCØ, seats 8 people
• Rumfang, seats 10 people
• Tændkraft, seats 8 people
• Idériget, seats 14 people

All rooms can only be booked from 8:00–16:00 on weekdays. They cannot be booked for weekends and public holidays.

You may only use the ground floor.

Stands can be booked by contacting Technical Services at 8888@sdu.dk. Please include the following information: Event title, purpose of the stand, date and time of the stand, preferred location, etc.

You will then be informed whether your request can be accommodated and if any charges apply.

Payment for stands

SDU employees and student organisations can book stands free of charge. External operators can rent stands for a fee.

In connection with general elections, municipal elections, SDU elections or other marketing events, you must contact Technical Services at 8888@sdu.dk. 

Rules for the use of a stand

Permission to use a stand at SDU is subject to a number of rules, which can be found here: Rules for using a stand at SDU.