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Venues and Events

On this page, content is gathered from the following pages:

  • Venue and area booking
  • Event and activity support
  • Exam support
  • Flagging

Flagging on campus

Please contact Technical Services for inquiries regarding flagging.
Remember to specify the campus city when contacting us.

Note: Flagging on Campusvej in Odense is currently not possible. 

Event and Activity Support

Technical Services provides support for events and activities on SDU's premises.

Technical Services can assist with the following when you are hosting events or activities:

  • Advice and planning related to hosting events and activities.
  • Authority approvals if required.
  • Booking of rooms and areas for the event.
  • Installation of temporary electrical setups for the event.
  • Loan of standard furniture such as tables, chairs, whiteboards, and partitions.
  • Setup and dismantling of equipment and arrangements.
  • Cleaning in connection with the execution of the event.
  • Coordination for events with over 150 participants, where Technical Services must be informed for safety reasons.

Catering orders are not a service provided by Technical Services. Instead, please refer to the canteen.

Loan of AV equipment, such as projectors, microphones, and lecterns, is not a service provided by Technical Services. Instead, please refer to SDU IT. 

Rules for Loan and Rental

Please note that it is the organiser's responsibility to ensure compliance with the rules for loan and rental of rooms.

Read the rules for borrowing and renting SDU's premises

 

Read more about hosting events on our event services page

Room and Area Booking

Technical Services advises and assists with booking teaching rooms, conferences, Svanninge Bjerge, areas, and meeting rooms. Below, you can see how to book the various rooms and areas.

  • The conference includes the rooms O94, O95, O96, O97, O99, which can be booked via Outlook.

    Additionally, there is room O100, which can be booked by contacting 8888@sdu.dk

    For safety reasons, all rooms in the conference have fixed table arrangements. Therefore, the furniture must not be moved, and custom setups cannot be arranged.

  • There are three meeting rooms at Campus Kollegiet 

    • Cloud on the 13th floor, max. 21 people
    • Rainbow on the 13th floor, max. 42 people
    • Sky on the 14th floor, max. 70 people seated, 90 people standing

    The rooms can be booked free of charge by SDU employees for academic events.

    The rooms can be booked every day of the week and at any time.

    For booking or inquiries, contact bolig@sdu.dk.

  • Meeting rooms are booked via Outlook.

  • Room bookings at Odense Noble Maiden's Convent are made by contacting 8888@sdu.dk. 

    Parking:

    It is not permitted to use the parking spaces at the Convent, as these are reserved for employees working at the Convent. 

    Instead, you can use the underground parking or other parking spaces in the area according to the applicable rules - see signage on-site.

    Parking is at your own risk. 

  • Booking of areas such as the campus square, panoramic view, Winter Garden, or outdoor spaces is done by contacting 8888@sdu.dk. 

    Stands are also booked by contacting 8888@sdu.dk. SDU employees and student organizations can rent stands free of charge. External parties can rent stands for a fee.

    For parliamentary elections, municipal elections, SDU elections, or other marketing activities, please also contact 8888@sdu.dk.

    Applicable guidelines must be followed. 

  • Room bookings at SIF are made by writing to 8888@sdu.dk.

    Technical Service can book the following rooms:

    • Luftskibet, capacity for 49 people
    • HCØ, capacity for 8 people
    • Rumfang, capacity for 10 people
    • Tændkraft, capacity for 8 people
    • Idériget, capacity for 14 people

    All rooms can only be booked from 8:00 AM to 4:00 PM on weekdays. Cannot be booked on weekends and public holidays.

    One is only allowed to stay on the ground floor.

  • Booking of Svanninge Bjerge Research Station is done by filling out this booking form and sending it to 8888@sdu.dk.

    You can read more about the research station here.

    Prioritisation of rights for using the house

    1. Research and teaching at the Department of Biology.
    2. Research activities from other SDU departments.
    3. Other SDU activities.

    Booking

    • The Department of Biology will continue booking its own activities as before.
    • Room 1 is reserved for the Department of Biology and can only be booked by others upon special agreement 
      with the Department of Biology.
    • Wet laboratories + office (booking zone A) can only be booked by the Department of Biology.
    • From 1 January 2025, the cut-off dates and periods for Technical Services booking for other SDU departments will change. Bookings can now be made 6 months in advance. The period will be adjusted every 2 months as follows:
    • 1 January – 30 June
    • 1 March – 31 August
    • 1 May – 31 October
    • 1 July – 31 December
    • 1 September – 28 February
    • 1 November – 30 April
    Read the guidelines for booking and use effective January 1, 2025.


     

  • Booking of teaching rooms is done online via the TimeEdit booking system. Click here to search and book.

    Booking of teaching rooms can only take place after scheduling, i.e., after July 1 and December 15, respectively.
    Teaching rooms in January and June are reserved for exams and can only be booked after the exam scheduling is completed. 

    If you are in doubt or need assistance with booking teaching rooms, please contact Technical Services at 8888@sdu..dk with a description of the purpose, date(s), time period, number of people, and preferences for the room(s).


Room booking for students

Students can book available classrooms and group rooms here.

Odense

Students can borrow a classroom, Humlehaven, Sourdough Square and The Central Canteen in Odense for events for students at SDU.

During the daytime, it is free to use the classrooms if it is for study-related activities.

If you are organising a party for students, you can borrow rooms of different sizes for a deposit. It is not possible to borrow rooms for private parties/events.

For rooms for up to 60 people, a minimum of 2 hours of cleaning and a deposit of DKK 2000 must be paid.

For rooms for more than 60 people, a minimum of 4 hours of cleaning and a deposit of DKK 5000 must be paid.

You must fill out a hand agreement and pay a deposit prior to the event

The rooms can be booked by sending an email to 8888@sdu.dk.

If the room is not occupied within the first hour of your booking, the booking is cancelled and the room can be freely used by another/others.
We reserve the right to make changes to your booking.

If you have any questions or problems, please contact 8888@sdu.dk. 

Room capacity

In this room overview, you can see the number of seats available for teaching and written exams. The overview covers Campusvej and Winsløwparken.

 

Useful Links

Exam Support

Technical Services supports the execution of exams - including room booking, setup for oral exams, and booking of exam invigilators.

Select a city below to see how exam execution is handled at each campus.

Use of SDU Premises

Use of premises for teaching purposes takes precedence over use for examination purposes (with the exception of January and June)

In some cases, due to capacity constraints, it will be necessary to hold exams during the entire period 08.00-22.00. 

Contact Technical Service

If you have questions about our service areas, you are always welcome to contact us.

Send an e-mail to Technical Services

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