Before you can apply for research grants, you need to get your budget approved by the head of your department, most likely ForskerService-Økonomi (FSØ), and possibly also the Rectorate.
- The head of your department will check that indirect costs are covered and that any co-financing paid by the department is in place.
- FSØ verifies that the overall budget is in order and stays within the limitations of the call.
- The Rectorate ensures that possible renovation or building of new premises will be covered.
- ALL budgets - no matter the size - must be uploaded in forskerportalen.sdu.dk
Below, you will find a check list for how to get your budget approved. You will find more detailed information on each step below the list and a FAQ at the bottom of the page. Also, you will find a guide on how to operate forskerportalen.sdu.dk below.
Approval walkthrough for budgets
- Download the latest version of the SDU budget sheet and fill in project expenses
- Reserve at least 20% of your budget for indirect costs
- If the foundation provides less than 20% for administrative expenses, use this guide to include indirect costs or contact Lea Bolander Krengel from NAT Economy. Bench fees eligible in budgets to the Novo Nordisk Foundation counts towards the 20%.
- If the foundation provides less than 20% for administrative expenses, use this guide to include indirect costs or contact Lea Bolander Krengel from NAT Economy. Bench fees eligible in budgets to the Novo Nordisk Foundation counts towards the 20%.
- Get your budget approved by the head of your department (even if you only are co-applicant). Please note that FSØ does not have to approve budgets below DKK 8 million
- Upload your budget in forskerportalen.sdu.dk. The flow after submission is as shown below. You will get a notification from the portal when the status (approved/not approved) of your submission changes. In case the budget is not approved, you have to upload a new one. If your total budget changes, you have to start a new submission.
- Upload your budget in forskerportalen.sdu.dk. The flow after submission is as shown below. You will get a notification from the portal when the status (approved/not approved) of your submission changes. In case the budget is not approved, you have to upload a new one. If your total budget changes, you have to start a new submission.
- For projects requiring construction of labs/offices or renovation of existing ones, you need approval to apply by the Rectorate
- Download the preapproval form, fill in missing information and send it to University Director Thomas Buchvald Vind (tbv@sdu.dk) and his secretary, Tina Kortbek (tiko@sdu.dk). Include the signed form with your submission in Forskerportalen.
- Download the preapproval form, fill in missing information and send it to University Director Thomas Buchvald Vind (tbv@sdu.dk) and his secretary, Tina Kortbek (tiko@sdu.dk). Include the signed form with your submission in Forskerportalen.
- Send all materialsrelated to your application
- All documents related to your application must be emailed to and archived by natapplications@sdu.dk
- Download the latest version of the SDU budget sheet and fill in project expenses
- Reserve at least 20 % of your budget for indirect costs
- If the foundation provides less than 20 % for administrative expenses, use this guide to include indirect costs or contact Lea Bolander Krengel from NAT Economy. Bench fees eligible in budgets to the Novo Nordisk Foundation counts towards the 20%.
- If the foundation provides less than 20 % for administrative expenses, use this guide to include indirect costs or contact Lea Bolander Krengel from NAT Economy. Bench fees eligible in budgets to the Novo Nordisk Foundation counts towards the 20%.
- Get your budget approved by the head of your department (even if only co-applicant) AND by FSØ
- Upload your budget in forskerportalen.sdu.dk. The flow after submission is as shown below. You will get a notification from the portal, if the status (approved/not approved) of your submission changes. In case the budget is not approved, you have to upload a new one. If your total budget changes, you have to start a new submission.
- Upload your budget in forskerportalen.sdu.dk. The flow after submission is as shown below. You will get a notification from the portal, if the status (approved/not approved) of your submission changes. In case the budget is not approved, you have to upload a new one. If your total budget changes, you have to start a new submission.
- For projects with budgets ABOVE 25 million DKK or projects in general requiring construction of labs/offices or renovation of existing ones, you need approval to apply by the Rectorate
- Download the preapproval form, fill in missing information and send it to University Director Thomas Buchvald Vind (tbv@sdu.dk) and his secretary, Tina Kortbek (tiko@sdu.dk). Include the signed form with your submission in Forskerportalen.
- Download the preapproval form, fill in missing information and send it to University Director Thomas Buchvald Vind (tbv@sdu.dk) and his secretary, Tina Kortbek (tiko@sdu.dk). Include the signed form with your submission in Forskerportalen.
- Send all materials related to your application
- All documents related to your application must be emailed to and archived by NATapplications@sdu.dk
Ressources for budget approval
Upload your budgets in Forskerportalen
Preapproval form and email template for Rectorate
More information on ...
When preparing large EU-applications, remember to include €7,000 for audit.
Also, you can contact Lea from the NAT-Economy for assistance with shaping your budget.
At the moment, only Novo Nordisk Foundation considers bench fees an eligible cost - and only in a call-specific manner. Be sure to read the call text carefully or reach out to us before including bench fees in your budget. Documentation of our bench policy is requested by the foundation in the form of a link to our policy or appending the policy as an attachment to all application. You can find our policy here.
Where applicable, the Novo Nordisk Foundation allows for a bench fee of 8,000 DKK per full-time month per academic employee working on the project. That is, you can include 96,000 DKK per year for each scientific person working full-time on the project. For only partial affiliation to a given project, you will have to scale down accordingly. If a person covered by the grant is working 50% of her/his time on the project, the eligible bench fee is halfed, that is 48,000 DKK per year.
Your Head of Department (HoD) has to approve the budget in order to make sure that the mandatory 20% of overhead is covered in the budget. We recommend negotiating with your HoD before submitting the budget in Forskerportalen.
Also, if you have included co-financing in the budget, your HoD has to acknowledge and approve the level of co-financing.
You have to attach the signed form with your budget in Forskerportalen.
Collect all documents and send them for archiving to NATapplications@sdu.dk
- Application (everything: project description, budget, CV, publication list, support letters, receipt from the foundation if this is provided etc.)
- Signature on preapproval form from the Rectorate: Thomas Buchvald Vind
FAQ
We have listed the most often used below. If the number you are seeking is not on the list, you can find more here.
CVR-number - 29283958
PIC-number - 999904616
VAT-number - DK29283958
P-number (Campusvej) - 1003403113
EIN-number - 98-1058147
Bank account:
Reg - 4366
Account - 3574428645
IBAN - DK8130003574428645
SWIFT - DABADKKK
EAN-numbers
You can find a list of the unit's individual EAN-numbers here.