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Whom should you ask for help in the secretariat?

Use this overview if you are in doubt about who to ask in the secretariat at IMADA. Please note that the SDU eScience Centre, the Centre for Quantum Mathematics, and the Centre for Research in Science Education and Communication also have their own centre administrators in the units themselves.

Not all the tasks we carry out in the Secretariat are included. However, click on the individual boxes to see who can help you with your enquiry:

You can get help booking meeting rooms from:

All three can help you book IMADA’s meeting rooms (1, 2 and 3), the Conference Room and the Seminar Room.

Read more about the rooms you can book at SDU

You have the opportunity to have your event in our various calendars on sdu.dk and SDUnet as well as on the calendars on all the department’s education program pages on MitSDU.

If you have an event or conference for the calendars, please send an e-mail to:

E-mails sent to this address will reach Michael Steensen and Ursula Lundgreen.

The Faculty of Science has a number of cars that can be used by the faculty’s employees and students.

Read more about lending of university cars

If you have questions about IMADA’s courses and course descriptions, please contact:

If you have questions about IMADA’s course evaluation, please contact:

If you have questions about finances related to travelling, settlements and invoices, you can get help from:

If you have incurred expenses in connection with travelling, you must enter your travel expenses in SDU’s digital travel expense system zExpense.

You can find help, guidelines and instructions on the Travel Office’s pages about zExpense..

Or log in directly to zExpense.

Read more under Travelling and travel expenses.

You can get advice and support for all types of events. As soon as you know that you are organising an event or conference, you can contact:

Ursula can help you with advice on planning, budget, venues, catering, conference materials, partners, communication and marketing, etc.

Please note that the Secretariat does not carry out the tasks, but can, by special agreement, contribute to the execution of some parts of the planning tasks and the organisation of the event together with the project team.

Don’t forget to get your event in our Calendar.

Technical Services also provides support for events at SDU

Posters, brochures, flyers, invitations and portrait photography:

Contact Ursula and Michael for copy and use of the IMADA logo.

Please note

The Graphic Centre helps with everything from idea to graphic design. Read more about what the Graphic Centre can help you with and how much it costs.

And read more about how to order (and pay for) printed matter at the Graphic Centre. Remember to add Peter Bækgaard Von Lehnsburg or Per Jannsen as approver. 

Read more about SDU’s design guide

The ID card, key and access to IMADA goes through:

Remember that you must fill out the guest form at least 7 days before the guest’s arrival and send it to Lone and Peter.

Everything you need to know about physical and psychological health and safety at work you can find out from:

If you have any questions or comments regarding the working environment at the Institute, you can address them to the Health and Safety Representative or the Health and Safety Committee.

Find all information related to health and safety at work here

Find out more about holidays, absences and flexitime with:

Remember to inform Lone and your Head of Section when you get ill.

ID card and keys are administered by the secretariat, which is also responsible for issuing them.

Contact:

Read more about what to do if you lose your ID card

You can publicise your event on the university’s information screens. Contact:

The information screen for IMADA students is located at the entrance to the IMADA secretariat. There is also an info screen at the entrance to the Faculty of Science. Both screens are located on Knoldene Ø.

In addition, there are a number of information screens at the Faculty of Engineering that are managed locally, but could be relevant to your posting.

Read more about the university’s information screens

Letters and packages can be collected from the mailroom (ø14-604b-2) at the Forskertorv.

Dispatch and delivery times
Technical Services collects mail:

Monday to Thursday at about 2PM
Friday at approx. 1PM

Letters and packages are delivered all the time.

In the mail room you will also find office supplies, a colour printer with scanner and a laminator.

Please note that SDU eScience Centre, Centre for Quantum Mathematics and Centre for Research in Science Education and Communication send and receive mail in the units themselves.

The newsletter is published every month (except July).

If you have a news, event or information you would like to share with your colleagues, please send the material to:

If you have questions about premises (office and classrooms) and furniture, please contact:

You can get help booking catering for an internal meeting from:

You can find the university’s guidelines for catering here

Our Outreach Coordinator manages the contact and activities with primary, secondary and other upper secondary schools and develops initiatives and professional workshops, discussion cafés and guided tours in cooperation with them.

The coordinator also helps to organise Open Days and Forskningens Døgn. Contact:

Read more about our activities and our Outreach Committee.

For more information on PhD recruitment, SmartReg and PhD defense contact:

Find out more about the PhD committee @ IMADA

Get help with handling press enquiries and getting research results into the media, among other things by:

If you have an internal news item you would like to share with all your IMADA colleagues, you can also contact Ursula.

For all kinds of orders and purchases, such as office supplies and IT equipment, send an email to:

Whatever you buy, you must specify the cost centre and research group before you can order. Remember that when paying with project funds, you must include the entire account string (i.e. type, cost centre, project number – 7 digits – and an activity number).

In the SDU IT webshop you can see IT equipment such as computers, tablets and smartphones etc.

You may not purchase IT equipment outside the SDU IT webshop, as all IT-related purchases must be made via 314@imada.sdu.dk. This applies to both ordinary and external funds.

If you need equipment that cannot be found in the webshop, you must also write to 314@imada.sdu.dk.

If you have any questions about purchasing, you are always welcome to ask Peter Bækgaard Von Lehnsburg or Tove Susanne Nadolny.

Find more information on procurement and what you can and cannot do in the Employee Handbook

Recruitment of VIP and DVIP as well as recruitment of a student assistant, instructor and research assistant goes through:

Please note that the recruitment of PhD students goes through:

Management group: Lone Seidler Petterson

Department Forum: Lone Seidler Petterson

Department Council: Lone Seidler Petterson

Teaching Committee: Inge Huus

Health and Safety Committee: Lone Seidler Petterson

PhD committee: Michael Steensen

Everything you need to know about curricula, exams, thesis defence and study administration systems (such as itslearning, STADS, ODIN etc.) can be found out from:

If you have suggestions for content relevant to IMADA’s Facebook, LinkedIn and Twitter (see details on the channels below), please send an email to:

If you need advice on how to set up a new social media profile, you are also very welcome to contact Ursula.

IMADA is on ...

Facebook:

LinkedIn:

Twitter:

At IMADA, we use the general hashtag #IMADAsdu.

Read more about social media at SDU

On Financial Services’ service pages you will find everything you need to know about travelling and travel expenses at SDU.

When you have made expenses in connection with a trip, you must enter your travel expenses in SDU’s digital travel expense management system zExpense.

You can find help, guidelines and instructions for zExpense here.

Or  log in directly to zExpense.

If you have questions about finances in connection with travelling and travel expenses, you can get help from:

You can also contact the Travel Office on 65 50 20 20 20 (opening hours 10-12 and 13-14) or at rejser@sdu.dk.

If you need a new password for one of the systems, you can also write to the Travel Office’s email address.

Use the DSB app for buying train tickets

Staff at SDU travelling by train can now order their tickets in the DSB app, whereby an invoice is sent directly to SDU and no further documentation or zExpense claims are needed. See the videos (or download the manual below):

Please contact Tove Susanne Nadolny if you have problems or questions about this.

 

Instructions for using the DSB app for travel in the line of service

If you have any input or changes to the IMADA website and employee portal, please feel free to contact:

If you need help setting up a new website, you are also very welcome to contact Michael.

Download Poster: Who to ask?

Employee handbook

You have plenty of opportunities and benefits as an employee, but there are also rules and procedures that you must respect.

The most important ones are summarised in the employee handbook

The Secretariat @ IMADA

Meet the staff members here

Are you ill?

Contact Department Secretary Lone Seidler Petterson at:
lsp@imada.sdu.dk  or 6550 2387

Please also remember to inform your Head of Section.

Department of Mathematics and Computer Science

  • Campusvej 55
  • Odense M - DK-5230
  • Phone: +45 6550 2387

Last Updated 02.07.2026