Technical Services has the overall responsibility for allocating classrooms for the spring and autumn semesters. All timetable schedulers must follow the guidelines below when booking classrooms on Campusvej to ensure the best possible utilisation of the rooms.
Please note that classes scheduled during the semesters take precedence over other activities, and only the Rector can cancel scheduled classes in favour of other activities.
Guidelines
The following types of room are available:
- Group rooms for 8–12 people.
- Single module for 25–34 people.
- Double module for 40–64 people.
- Auditorium for 70–100 people.
- Large auditoriums for 120–450 people.
For safety reasons, Technical Services’ instructions must always be followed in relation to number of people.
Classes are evenly distributed in periods between 08.00 and 18.00 on weekdays.
Technical Services holds meetings with the faculties before the actual room planning, when large auditoriums are allocated (February/September).
The following large auditoriums are available:
- U1 (213 people)
- U110 (218 people)
- U140 (150 people)
- U150 (136 people)
- U170 (120 people)
- U177 (120 people)
- U45 (450 people)
- U48A (150 people)
- U55 (455 people)
- U23 (126 people)
- U260 (160 people)
- U300 (189 people)
- U301 (228 people)
Technical Services asks timetable schedulers to submit their booking requirements for the upcoming semester (to be submitted in March/October). Registration of classes should be sent to 8888@sdu.dk.
Based on the registered hours, the total utilisation rate for the four room types is calculated (50 hours per week per room = 100% utilisation). The rooms are allocated based on the calculated utilisation rates.
The following provisions can be accepted in connection with registration of classes:
- The size of the class.
- The connection between lectures and practical classes, in terms of both time and number.
- Joint classes, both within the same faculty and across faculties.
- Module length (difference in semester structure/master’s programme)
Technical Services sends an overview of assigned rooms to schedulers. Based on the allocation, schedulers must do the registering themselves in the room booking system TimeEdit.
Deadlines for the spring semester:
- Technical Services sends registration of classes by 1 June
- Schedulers must report back by mid-August
- Technical Services reports back on assigned rooms 1 week later
- Schedulers must finish entering information no later than 15 December (if the day falls on a weekend, the deadline is the first weekday after)
- One week later, the system is open for everyone
Deadlines for autumn semester:
- Technical Services sends registration of classes by 1 December
- Schedulers must report back by mid-January
- Technical Services reports back on assigned rooms 1 week later
- Schedulers must finish entering information no later than 15 June (if the day falls on a weekend, the deadline is the first weekday after)
- One week later, the system is open for everyone
The following must be stated in the registration:
- Dates (from and to (inclusive))
- Time
- Activity
- Cost centre
- Subject
- STADS code
- Number of students
If the room is no longer needed, it is important that the timetable scheduler cancels the booking in TimeEdit so that the room can be used for other purposes.
Please pay special attention to the following days in your lesson planning:
- Annual Celebration: Due to preparations for the University’s annual celebration, all classes are cancelled on the day of the celebration (last Friday in October).
- Study start: If introduction activities for new students are to be planned during the teaching period, this must be taken into account in the timetable planning. Technical Services would like to point out that opportunities for placing this activity during the semester are extremely limited unless it has been planned in advance in connection with the timetable planning.
- Bridge building/university taster course: In week 43 every year, a bridge building/university taster course is held. This activity should be taken into account by all timetable schedulers in their planning, as it is unlikely that rooms will be available for this activity.
- Battle of the Departments/Students’ Day: The Students’ Day is held every year. The day is TUITION-FREE from 10:00 and this activity should be taken into account by all timetable schedulers in their planning.