The office hours
The office hours are determined for the individual function areas in agreement with the University Director. Within regular office hours, work tasks and service functions in relation to the University's users must be performed in a satisfactory manner. It must therefore be ensured that the required number of employees is available, so that the individual departments are always functional within office hours.
Obligation to Inform About Absence
The flexitime scheme must not lead to unnecessary delay or impede the work of the University. It is therefore necessary that employees mutually inform each other about intended absence so that necessary functions can be performed.
Accounting
Your flexitime accounts are calculated monthly and annually. When settling your accounts, you are allowed a maximum of 10 hours' deficit or 40 hours' excess in relation to the standard working hours. In certain cases, the function area's chief executive/the University Director may grant exemption from the rule of a maximum of 40 excess hours in relation to the standard working hours. Using up saved time in the form of entire days off must always be agreed with your immediate manager.
Utilization of Surplus
Saved time cannot be settled in cash. Excess hours exceeding 40 hours in relation to the standard working hours shall lapse at the end of a period. When settling excess hours, they are calculated hour by hour. Excess hours exceeding 40 hours in relation to the standard working hours lapse at the end of an exemption period.
Upon Resignation
Upon resignation, any excess or deficit hours must be settled before the date of resignation. Excess hours that have not been settled upon resignation cannot be expected to be remunerated separately.
Overtime
For employees without an availability obligation, overtime is only counted when it is carried out at the request of the management and the work is outside the employee's standard working hours. Ordered extra work/overtime outside standard working hours is not affected by the flexitime scheme. Overtime is remunerated in accordance with the applicable collective agreement.